Field Events Coordinator & Experiential Planner

Northwestern Mutual; Milwaukee (WI); On-site; USD 57,000 - 85,000; Full time

Job summary

Northwestern Mutual in Milwaukee, WI, is seeking an early-career event professional to assist in planning and executing high-profile field events. You will help develop concepts, coordinate site visits, and support on-site execution for conferences and experiential experiences that reflect the brand.

The role emphasizes organization, strong communication, and travel up to 50% to support events nationwide, with evenings and weekends as needed to ensure seamless attendee experiences.

Qualifications

• Bachelor’s degree in event management, hospitality, business, marketing, or related field.
• 1–3 years of experience in events, hospitality, conferences, or marketing activations.
• Strong organizational and project coordination skills.
• Excellent communication and interpersonal skills.
• Willingness to travel domestically up to 30–50% for events across the US.
• Flexibility to work evenings and weekends during event execution periods.

Responsibilities

• Support the Field Events Management team with event planning and coordination.
• Liaise between event managers and the Event Business Operations team to meet timelines.
• Coordinate site selections, pre-planning visits, and travel with internal teams.
• Oversee events calendar, project plans, and inboxes for event management.
• Assist with on-site execution, attendee needs, and issue resolution.
• Contribute to presentation decks and post-event analysis reporting.
• Shadow event managers in meetings with associations and partners.
• Help develop event concepts with ideas for food, networking, and attendee engagement.
• Research vendors and venues to create a preferred vendor list.
• Assist with vendor outreach, proposals, and coordination of deliverables.
• Source branded items aligning with event themes and brand guidelines.
• Organize, stage, and distribute swag and materials during events.
• Travel across the United States to assist with event setup, execution, and teardown.
• Maintain run-of-show schedules and event setup diagrams.

Skills

Databases

Data interpretation

Advanced communication

Talent development

Coaching & mentoring

Product roadmap

LI-Hybrid

Education

Bachelor's degree

Tools

Cvent

Project management software

Microsoft Office

Job description

Northwestern Mutual in Milwaukee, WI, is seeking an early-career event professional to assist in planning and executing high-profile field events. You will help develop concepts, coordinate site visits, and support on-site execution for conferences and experiential experiences that reflect the brand.

The role emphasizes organization, strong communication, and travel up to 50% to support events nationwide, with evenings and weekends as needed to ensure seamless attendee experiences.