Event Coordinator, Field Events Management

Northwestern Mutual; Milwaukee (WI); On-site; USD 57,000 - 85,000; Full time

Job summary

Northwestern Mutual in Milwaukee, WI, is seeking an early-career event professional to assist in planning and executing high-profile field events. You will help develop concepts, coordinate site visits, and support on-site execution for conferences and experiential experiences that reflect the brand.

The role emphasizes organization, strong communication, and travel up to 50% to support events nationwide, with evenings and weekends as needed to ensure seamless attendee experiences.

Qualifications

• Bachelor’s degree in event management, hospitality, business, marketing, or related field.
• 1–3 years of experience in events, hospitality, conferences, or marketing activations.
• Strong organizational and project coordination skills.
• Excellent communication and interpersonal skills.
• Willingness to travel domestically up to 30–50% for events across the US.
• Flexibility to work evenings and weekends during event execution periods.

Responsibilities

• Support the Field Events Management team with event planning and coordination.
• Liaise between event managers and the Event Business Operations team to meet timelines.
• Coordinate site selections, pre-planning visits, and travel with internal teams.
• Oversee events calendar, project plans, and inboxes for event management.
• Assist with on-site execution, attendee needs, and issue resolution.
• Contribute to presentation decks and post-event analysis reporting.
• Shadow event managers in meetings with associations and partners.
• Help develop event concepts with ideas for food, networking, and attendee engagement.
• Research vendors and venues to create a preferred vendor list.
• Assist with vendor outreach, proposals, and coordination of deliverables.
• Source branded items aligning with event themes and brand guidelines.
• Organize, stage, and distribute swag and materials during events.
• Travel across the United States to assist with event setup, execution, and teardown.
• Maintain run-of-show schedules and event setup diagrams.

Skills

Databases

Data interpretation

Advanced communication

Talent development

Coaching & mentoring

Product roadmap

LI-Hybrid

Education

Bachelor's degree

Tools

Cvent

Project management software

Microsoft Office

Job description

About the Role

Support a team of seasoned event professionals responsible for leading the planning and execution of high-profile field events. This role assists in developing event concepts, researching vendors, and coordinating site visits. In addition to helping the team stay organized in the execution of a large portfolio of events, this role supports the operational planning and on-site execution of large-scale conferences, meetings, and experiential events. The role is intended for an early-career event professional with an interest in live events, creative planning, and delivering memorable attendee moments that reflect Northwestern Mutual’s brand standards and commitment to exceptional experiences.

What You’ll Do in the Role

• Support the Field Events Management team with the planning and coordination of events.
• Serve as the liaison between event managers and the Event Business Operations team, helping ensure timelines are met for registration, mobile app, event website, housing, and shipping.
• Coordinate site selection and pre-planning visits, including coordinating travel with internal teams, researching venues, coordinating appointments with venues and hotels, drafting trip agendas, and attending as needed.
• Oversee the team events calendar, project plans in the project management system, and event management inboxes.
• Respond quickly to attendee needs and support issue resolution during live events.
• Contribute to the creation of presentation decks and post-event analysis reporting.
• Shadow event managers during meetings with association and business partner leads.
• Assist the team in developing event concepts by contributing ideas for creative food and beverage moments, networking environments, and attendee engagement opportunities.
• Research and identify vendors and venues to create a preferred vendor list.
• Assist with vendor outreach, proposal comparisons, and coordination of vendor deliverables.
• Work with internal teams and vendors to source branded items that align with event themes and brand guidelines.
• Assist with organizing, staging, and distributing swag, recognition experiences, and materials during events.
• Travel to event locations throughout the United States to assist with event setup, execution, and teardown.
• Maintain event documentation, including run-of-show schedules and event setup diagrams.
• Help deliver welcoming and seamless attendee experiences through thoughtful hospitality and attention to detail, serving as a resource for attendees, vendors, and internal stakeholders during events.
• Support budget tracking and vendor payments.

What You’ll Bring to the Role

• Bachelor’s degree in event management, hospitality, business, marketing, or a related field preferred.
• 1-3 years of experience in events, hospitality, conferences, or marketing activations.
• Strong organizational and project coordination skills.
• Excellent communication and interpersonal skills.
• Familiarity with event management platforms such as Cvent, project management software, Microsoft Office Suite, and AI productivity tools preferred.
• Ability to coordinate multiple tasks and maintain strong attention to detail.
• Ability to travel domestically up to 30–50% to support events across the United States.
• Flexibility to work evenings and weekends during event execution periods.
• Ability to lift up to 30 pounds while assisting with event setup, execution, and breakdown on-site.

Skills You Have

• Databases & Data Platforms
• Advanced Data Interpretation
• Advanced Adaptive Communication
• Advanced Engineering Expertise & Practices
• Advanced Talent Development & Planning
• Advanced Coaching & Mentoring
• Expert Product Roadmap
• Advanced #LI-Hybrid

Compensation Range

• Pay Range - Start: $56,640.00
• Pay Range - End: $84,960.00
• Geographic Specific Pay Structure:
• Structure 110: $62,320.00 USD - $93,480.00 USD
• Structure 115: $65,120.00 USD - $97,680.00 USD

We believe in fairness and transparency. It’s why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you’re living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable,

Grow your career with a best-in-class company that puts our clients' interests at the center of all we do.

Northwestern Mutual is an equal opportunity employer that welcomes talented individuals of all backgrounds. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.

At Northwestern Mutual, we believe relationships are built on trust. That our lives and our work matter. These beliefs launched our company over 160 years ago. Today, they're just a few of the reasons why people choose to build careers at Northwestern Mutual.

What started in Milwaukee, WI has grown into 7,000+ home office professionals split across 3 campuses: New York City, Franklin and downtown Milwaukee (HQ) - each one bringing with it its own unique talent and culture. In a company with such a long and storied history, this may be the most exciting and important time to be a part of Northwestern Mutual as we are growing our digital and tech capabilities and are always on the lookout for bright, tech-savvy candidates.

Northwestern Mutual is an equal opportunity employer that welcomes talented individuals of all backgrounds. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.