Field Contract Administrator

Epcon Partners Inc.; Cold Spring (KY); On-site; USD 50,000 - 80,000; Full time

Job summary

Epcon Partners Inc. is seeking a Field Contract Administrator to support cost-reimbursable field projects. You will manage the end-to-end PIMS workflow for labor, equipment, materials, and third-party costs, from onboarding through attestation, review, and payment readiness.

This role is field-based, computer-heavy, and requires coordinating submissions, ensuring completeness, and escalating issues as needed to keep the construction schedule on track.

Qualifications

• Experience in field contract administration and understanding of contract requirements.
• Computer skills; work is largely computer-based.
• PIMS experience is a plus.

Responsibilities

• Administer and coordinate the project’s PIMS workflow for reimbursable labor, equipment, materials, and third‑party costs.
• Screen submissions for completeness — coding, backup, rates, resources, PO alignment, and system warnings.
• Coordinate corrections and routing; escalate unresolved issues.
• Support payment certificate preparation and reconciliation.
• Maintain the audit trail and records retention.

Skills

Field Contract Administration

Computer literacy

PIMS experience

Tools

PIMS

Job description

Field Contract Administrator

Location: Field-based, on-site (not remote)

Positions: 1

Schedule: 6 days/week, up to 7 as needed to maintain the construction schedule

Summary

Field Contract Administrator supporting cost-reimbursable contracts on a field construction project. This role administers the project’s end-to-end Project Information System (PIMS) workflow for reimbursable labor, equipment, materials, and third-party costs — from contractor onboarding and time ticket submission through attestation, review, correction, payment certificate prep, invoice readiness, reconciliation, and records retention. Work is almost entirely computer-based.

Key Responsibilities

• Administer and coordinate the project’s PIMS workflow for reimbursable labor, equipment, materials, and third-party costs
• Screen submissions for completeness — coding, backup, rates, resources, PO alignment, and system warnings
• Coordinate corrections and routing; return incomplete or inconsistent submissions and **escalate** unresolved issues
• Support payment certificate preparation and reconciliation
• Maintain the audit trail and records retention

**This role does not approve field work performed, entitlement, rates, classifications, funding, invoices, or payments.

Qualifications

• Typical Field Contract Administrator background with the ability to understand contract requirements, union agreements (if applicable), and invoice backup requirements
• Basic to intermediate computer skills (work is almost entirely computer-based)
• Experience with PIMS a plus

Tools: Project Information System (PIMS)