Field Clerk

Epcon; Sandwich (IL); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Epcon seeks a Construction Clerk to support pipeline and oil & gas inspection projects, bridging field operations with office administration. You will help maintain documentation, compile inspection reports, and ensure regulatory compliance across multiple sites.

You will coordinate schedules, process timesheets, manage correspondence, and input data into tracking systems. Strong organization and communication are essential for success in this role.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2+ years of administrative or clerical experience, preferably in construction or industrial settings.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work in field environments and adapt to changing project locations.

Responsibilities

• Maintain up-to-date project files, inspection reports, and compliance documentation.
• Process daily inspection reports, non-conformance reports, and corrective action records.
• Track permits, certifications, safety docs, and regulatory materials.
• Prepare and distribute daily project reports to stakeholders.
• Coordinate scheduling for inspection activities and personnel.
• Manage project correspondence, including emails and memos.
• Assist with timesheet processing and field staff records.
• Input inspection data into company databases and tracking systems.
• Support QA processes through data verification and record audits.
• Serve as liaison between field operations and office personnel.

Skills

2+ years administrative experience

Strong organizational skills

Excellent written and verbal коммуника

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

Project management software

Inspection databases

Job description

Construction Clerk - Pipeline/Oil & Gas Inspection

Location: Field-based with office support

Position Summary

The Construction Clerk provides essential administrative and clerical support for pipeline and oil & gas construction projects, working closely with inspection teams to ensure accurate documentation, compliance tracking, and efficient project operations. This role serves as a critical link between field operations and office management.

Key Responsibilities

• Maintain accurate and up-to-date project files, inspection reports, and compliance documentation
• Process and organize daily inspection reports, non-conformance reports, and corrective action records
• Track and file permits, certifications, safety documentation, and regulatory compliance materials
• Prepare and distribute daily reports to project stakeholders and management
• Coordinate scheduling for inspection activities and personnel assignments
• Manage project correspondence, including emails, memos, and official communications
• Assist with timesheet processing and personnel records for field staff
• Handle procurement of office supplies and basic field equipment as needed
• Input inspection data and project information into company databases and tracking systems
• Generate reports and summaries for project progress meetings
• Maintain accurate inventory records of inspection equipment and supplies
• Support quality assurance processes through data verification and record audits
• Serve as primary contact point between field operations and office personnel
• Coordinate with contractors, clients, and regulatory agencies regarding documentation requirements
• Assist in preparation of materials for client meetings and regulatory submissions
• Support field personnel with administrative needs and information requests

Required Qualifications

• High school diploma or equivalent required; associate degree preferred
• 2+ years of administrative or clerical experience, preferably in construction or industrial settings
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills with attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to work in field environments and adapt to changing project locations

Preferred Qualifications

• Previous experience in oil & gas, pipeline, or construction industries
• Familiarity with regulatory compliance documentation (DOT, EPA, OSHA)
• Experience with project management software and inspection databases
• Knowledge of construction terminology and processes
• Valid driver's license and reliable transportation

Working Conditions

• Combination of office and field work environments
• May require travel to various project sites
• Occasional overtime and weekend work based on project demands
• Must be able to work in outdoor conditions when supporting field operations