Field Clerk

Epcon Partners Inc.; Sandwich (IL); Hybrid; USD 38,000 - 64,000; Full time

Job summary

Epcon Partners Inc. seeks a Construction Clerk to provide essential administrative support for pipeline and oil & gas construction projects. You will work closely with inspection teams to ensure documentation accuracy, compliance tracking, and smooth field-to-office operations.

The role involves maintaining project files, preparing daily reports, coordinating inspections, timesheets, and communications with contractors and regulatory agencies. Travel to project sites may be required.

Qualifications

• 2+ years of administrative or clerical experience, preferably in construction or industrial settings.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work in field environments and adapt to changing project locations.

Responsibilities

• Maintain accurate and up-to-date project files, inspection reports, and compliance documentation.
• Process and organize daily inspection reports, non-conformance reports, and corrective action records.
• Track and file permits, certifications, safety documentation, and regulatory compliance materials.
• Prepare and distribute daily reports to project stakeholders and management.
• Coordinate scheduling for inspection activities and personnel assignments.
• Manage project correspondence, including emails, memos, and official communications.
• Assist with timesheet processing and personnel records for field staff.
• Handle procurement of office supplies and basic field equipment as needed.
• Input inspection data and project information into company databases and tracking systems.
• Generate reports and summaries for project progress meetings.
• Maintain accurate inventory records of inspection equipment and supplies.
• Support quality assurance processes through data verification and record audits.
• Serve as primary contact point between field operations and office personnel.
• Coordinate with contractors, clients, and regulatory agencies regarding documentation requirements.
• Assist in preparation of materials for client meetings and regulatory submissions.
• Support field personnel with administrative needs and information requests.

Job description

Welcome to Epcon's job portal and thank you for visiting!

Location: Field-based with office support

Position Summary

The Construction Clerk provides essential administrative and clerical support for pipeline and oil & gas construction projects, working closely with inspection teams to ensure accurate documentation, compliance tracking, and efficient project operations. This role serves as a critical link between field operations and office management.

Key Responsibilities

• Maintain accurate and up-to-date project files, inspection reports, and compliance documentation
• Process and organize daily inspection reports, non-conformance reports, and corrective action records
• Track and file permits, certifications, safety documentation, and regulatory compliance materials
• Prepare and distribute daily reports to project stakeholders and management
• Coordinate scheduling for inspection activities and personnel assignments
• Manage project correspondence, including emails, memos, and official communications
• Assist with timesheet processing and personnel records for field staff
• Handle procurement of office supplies and basic field equipment as needed
• Input inspection data and project information into company databases and tracking systems
• Generate reports and summaries for project progress meetings
• Maintain accurate inventory records of inspection equipment and supplies
• Support quality assurance processes through data verification and record audits
• Serve as primary contact point between field operations and office personnel
• Coordinate with contractors, clients, and regulatory agencies regarding documentation requirements
• Assist in preparation of materials for client meetings and regulatory submissions
• Support field personnel with administrative needs and information requests

Required Qualifications

• 2+ years of administrative or clerical experience, preferably in construction or industrial settings
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills with attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to work in field environments and adapt to changing project locations

Preferred Qualifications

• Previous experience in oil & gas, pipeline, or construction industries
• Familiarity with regulatory compliance documentation (DOT, EPA, OSHA)
• Experience with project management software and inspection databases
• Knowledge of construction terminology and processes
• Valid driver's license and reliable transportation

Working Conditions

• Combination of office and field work environments
• May require travel to various project sites
• Occasional overtime and weekend work based on project demands
• Must be able to work in outdoor conditions when supporting field operations