Construction Field Clerk / Project Administrator

KODIAK Construction Recruiting & Staffing; Lubbock (TX); On-site; USD 36,000 - 41,000; Full time

Job summary

KODIAK Construction Recruiting & Staffing seeks a Field Clerk to support onboarding, HR administration, and payroll coordination for field operations across the Permian Basin. The role collaborates with field leadership, corporate HR, safety, and purchasing to keep records accurate and projects moving smoothly.

You will enter new hire data in Workday, manage timekeeping in NOVAtime, verify codes, and assist with benefits questions.

Qualifications

• 2+ years of field clerk, project administration, or office management experience in a construction environment
• Proficiency in Microsoft Excel, Outlook, and Word
• Strong attention to detail and ability to manage multiple priorities and deadlines
• Clear communication, teamwork, problem-solving, and customer service skills
• Ability to handle confidential employee and project information professionally
• Ability to travel and report to different field offices throughout the Permian Basin
• Authorization to work in the United States
• Workday and NOVAtime experience preferred

Responsibilities

• Enter and maintain new hire information, employee status changes, and separations in Workday
• Assist employees with online onboarding, required documentation, employment verification, and E-Verify processing
• Ensure onboarding records are complete and submitted within required deadlines
• Help employees with benefits questions and requests, including insurance, FMLA, and 401(k) with HR coordination
• Communicate company policies while maintaining confidentiality
• Assist site HSE with onboarding and safety orientation coordination
• Review signed timesheets, reconcile time recaps, and submit payroll information in NOVAtime
• Verify phase codes and maintain labor and material recaps
• Obtain approvals for payroll and project documentation
• Maintain organized records, reports, correspondence, and drug testing paperwork
• Answer phones and relay messages to employees and management
• Assist Site Managers with weekly progress reports
• Support equipment inventory, tracking, and coding
• Order office supplies and consumables
• Assist purchasing with delivery tickets and billing preparation
• Receive, log, and coordinate deliveries and shipments
• Provide site directions to subcontractors and visitors

Skills

Excel

Outlook

Word

Attention to detail

Multitasking

Communication

Teamwork

Problem-solving

Customer service

Travel readiness

Education

Construction office experience (2+ years)

Tools

Workday

NOVAtime

Job description

Location: Permian Basin — travel between field offices required

Pay Rate: $26-30hr

Support daily construction field operations through employee onboarding, timekeeping, payroll coordination, document control, and project administration. This position works closely with field leadership, corporate HR, safety, and purchasing teams to keep employee records accurate and project offices running efficiently.

Key Responsibilities

Employee Onboarding & HR Support

• Enter and maintain new hire information, employee status changes, and separations in Workday.
• Assist employees with online onboarding, required documentation, employment verification, and E-Verify processing.
• Ensure onboarding records are complete and submitted within required deadlines.
• Help employees with benefits-related questions, forms, and requests, including insurance, FMLA, and 401(k), in coordination with corporate HR.
• Communicate company policies and procedures while maintaining confidentiality.
• Assist the site HSE team with onboarding and safety orientation coordination.

Timekeeping & Payroll Coordination

• Review signed timesheets, reconcile time recaps, and submit accurate payroll information within established deadlines.
• Process timekeeping information in NOVAtime.
• Verify phase codes and maintain accurate labor and material recaps.
• Obtain required approvals for payroll and other project documentation.

Project & Office Administration

• Maintain organized electronic and physical records, reports, correspondence, and drug testing paperwork.
• Answer phones, monitor jobsite radio communications, and relay messages to employees and management.
• Assist Site Managers and Superintendents with weekly progress reports.
• Support equipment inventory, tracking, and coding.
• Order office supplies and consumable materials.
• Assist purchasing with delivery tickets, supporting paperwork, vendor communication, and billing preparation.
• Receive, sort, and log incoming deliveries and coordinate outbound shipments.
• Provide site directions and visitor assistance to subcontractors, new employees, and delivery personnel.

Qualifications

• At least 2 years of field clerk, project administration, or office management experience in a construction environment.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Strong attention to detail and the ability to manage multiple priorities and deadlines.
• Clear communication, teamwork, problem-solving, and customer service skills.
• Ability to handle confidential employee and project information professionally.
• Ability to work effectively with field leadership, corporate HR, and other departments.
• Willingness to work in a construction environment and follow site safety and personal protective equipment requirements.
• Ability to travel and report to different field offices throughout the Permian Basin.
• Ability to meet project attendance requirements.
• Authorization to work in the United States.

Preferred: Experience with Workday and NOVAtime.