Field Administrative Assistant - Construction Project Support

Kokosing; Staunton, Northern (VA, KY); Hybrid; USD 35,000 - 48,000; Full time

Job summary

Kokosing is seeking a Field Administrative Assistant for the Staunton, VA project. The role supports the Project Manager in daily operations, manages field office activities, and coordinates administrative tasks to keep the project organized and efficient.

The ideal candidate has strong organizational and communication skills, is proficient with MS Office, and understands payroll-related processes. This onsite position requires collaboration with field staff and vendors.

Qualifications

• Associates degree in Business Administration or similar field preferred.
• Experience with Viewpoint and HeavyJob software is preferred.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook, SharePoint) required.
• Excellent organizational and multitasking skills.
• Strong writing, proofreading, and editing of professional business communications.
• Effective communication with multiple team members.

Responsibilities

• Organize operations and procedures for the field office.
• Maintain and supervise admin staff.
• Oversee incoming/outgoing correspondences and filing.
• Prepare payroll sheets and enter payroll time for staff.
• Answer phones and route routine questions.
• Schedule meetings and maintain calendars; log mail and maintain confidentiality.

Skills

Organizational skills

Multi-tasking

Communication

Writing & proofreading

Time management

Professionalism

Education

Associates degree in Business Administration

Tools

Viewpoint

HeavyJob

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

SharePoint

Job description

Kokosing is seeking a Field Administrative Assistant for the Staunton, VA project. The role supports the Project Manager in daily operations, manages field office activities, and coordinates administrative tasks to keep the project organized and efficient.

The ideal candidate has strong organizational and communication skills, is proficient with MS Office, and understands payroll-related processes. This onsite position requires collaboration with field staff and vendors.