Administrative Assistant

Kokosing Industrial, Inc.; Westerville (OH); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Disability insurance

Paid time off

401K plan

Job summary

Kokosing Industrial, Inc. is seeking an experienced administrative professional to support the Leaders of Kokosing Industrial, including VP and SVP, with calendar management, meeting minutes, and confidential documents.

This role is 100 percent in office, Monday through Friday, located in Westerville, OH. Strong writing, MS Office and SharePoint skills, and the ability to multitask are essential for success in this role.

Qualifications

• High school diploma or equivalent experience required.
• At least 7 plus years of experience in administrative level support strongly desired experience supporting Executive leaderships is a significant plus.
• Previous experience as an administrative assistant in a corporate capacity is required.

Responsibilities

• Provide administrative support to the Leaders of Kokosing Industrial, including VP and SVP Schedule and coordinate arrangements for company Management, Operations and other meetings and record detailed minutes of those meetings as requested.
• Prepare and handle confidential information, including correspondence, reports and other company documents.
• Make travel arrangements and prepare expense reports.
• Schedule and make arrangements for conference calls and meetings.
• Receive clients and guests, and maintain good public relations with them.
• Fill in for corporate office receptionist on assigned days/times for fielding of incoming calls and welcoming of visitors.
• Prepare and proofread correspondence, memoranda, and other documents.
• Perform time entry and calendar management.
• Perform miscellaneous filing and clerical tasks.
• Prepare bid documents as a supplement to the Estimating Coordinator as required.
• Maintain compliance management for active projects as needed.
• Manage execution of new project contracts – signatures, obtain insurance, bonds and other required documents.
• Organize charity donation efforts, retirement celebrations, and misc. events.
• Coordinate and perform all general office administration functions, including ordering supplies and obtaining office equipment troubleshooting/repair.
• Organize catering for all office meetings, including internal meetings.
• Receive and coordinate approval of mileage, expense and reimbursement requests.

Skills

Writing and proofreading

MS Office

SharePoint

Typing 50+ wpm

Organization

Multitasking

Interpersonal communication

Attention to detail

Self-motivation

Time management

Education

High school diploma or equivalent

7+ years administrative support

Executive leadership support experience

Tools

Microsoft Office Suite

SharePoint

Job description

Job Description

Kokosing (www.kokosing.biz) is one of America's 50 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors. Kokosing's services include heavy civil/industrial construction such as highways, bridges, underground utilities, water/wastewater facilities, and marine construction. For over 75 years, Kokosing has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards. With over $2.8 billion in annual sales and a commitment to its workforce, Kokosing is the winning team. Located in the Midwest and Mid‑Atlantic Regions, Kokosing's services include the construction of highways/bridges, industrial facilities/factories, data centers, marine, solar, advanced industrial, pipeline, and water/wastewater facilities, along with asphalt/concrete pavement and underground utilities. Please note that this role is 100 percent in office, Monday through Friday.

Responsibilities

• Provide administrative support to the Leaders of Kokosing Industrial, including VP and SVP Schedule and coordinate arrangements for company Management, Operations and other meetings and record detailed minutes of those meetings as requested.
• Prepare and handle confidential information, including correspondence, reports and other company documents.
• Make travel arrangements and prepare expense reports.
• Schedule and make arrangements for conference calls and meetings.
• Receive clients and guests, and maintain good public relations with them.
• Fill in for corporate office receptionist on assigned days/times for fielding of incoming calls and welcoming of visitors.
• Prepare and proofread correspondence, memoranda, and other documents.
• Perform time entry and calendar management.
• Perform miscellaneous filing and clerical tasks.
• Prepare bid documents as a supplement to the Estimating Coordinator as required.
• Maintain compliance management for active projects as needed.
• Manage execution of new project contracts – signatures, obtain insurance, bonds and other required documents.
• Organize charity donation efforts, retirement celebrations, and misc. events.
• Coordinate and perform all general office administration functions, including ordering supplies and obtaining office equipment troubleshooting/repair.
• Organize catering for all office meetings, including internal meetings.
• Receive and coordinate approval of mileage, expense and reimbursement requests.

Knowledge, Skills and Abilities

• Excellent writing, spelling, grammar and proofreading skills.
• Possess Microsoft Office and SharePoint skills.
• Typing (50+ wpm).
• Ability to organize, prioritize, and produce quality work.
• Ability to effectively multi-task.
• Excellent interpersonal communication skills, both verbal and written.
• Adaptable to changing demands from multiple people.
• Detail and deadline oriented, and punctual.
• Self-motivated in order to complete assignments in a timely manner.

Education and Experience

• High school diploma or equivalent experience required.
• At least 7 plus years of experience in Administrative level support strongly desired experience supporting Executive leaderships is a significant plus.
• Previous experience as an administrative assistant in a corporate capacity is required.

Benefits

• Medical insurance
• Life insurance
• Disability insurance
• Paid time off
• 401K plan

Equal Employment Opportunity

Kokosing is an equal employment opportunity/affirmative action federal and state contractor. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.

Kokosing (www.kokosing.biz) is one of America's 50 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors. Kokosing's services include heavy civil/industrial construction such as highways, bridges, underground utilities, water/wastewater facilities, and marine construction. Since 1951, Kokosing has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards. With over $2.8 billion in annual sales and a commitment to its workforce, Kokosing is the winning team.