Festival Procurement & Vendor Relations Coordinator

Live Nation Entertainment Inc; San Bernardino (CA); Hybrid; USD 22,000 - 28,000; Full time

Job summary

Insomniac Holdings, LLC is seeking a Production Coordinator for Procurement to support the Procurement Department Management Team with purchase requests, vendor RFQs, and end-to-end contracting. This hybrid role blends remote, office, and on-site event work, with emphasis on cost-saving analyses and strong administrative skills.

The ideal candidate will excel in researching and evaluating vendors, presenting service and rate comparisons, and coordinating schedules, spends, and data consolidation

Qualifications

• Proven ability to navigate through Excel and G Suite (i.e., V-look up, pivot table, formula driven, etc.)
• Familiarity with production equipment such as tenting, stage decking, truss, heavy equipment, fencing and sanitation is a plus.
• Ability to negotiate contracts across various production related categories
• Excellent ability to communicate professionally and effectively, verbally and written
• Must be incredibly organized and provide proof of effective time management skills
• Must have previous purchasing or vendor relations experience
• Must be able to think quickly on their toes and problem solve challenging situations while maintaining composure
• Extensive experience with managing multiple large-scale projects in a high stress role
• Must have exceptional phone etiquette and be comfortable dealing with vendors via various means of communication
• Must be detail oriented with an analytical attitude
• OSHA-10 and Forklift Certification is a plus

Responsibilities

• Partner and collaborate with Procurement Dept. to maintain ongoing communication channels across key stakeholder departments to provide inefficient and effective vendor relations and sourcing support.
• Partner with Procurement Dept. to evaluate vendors through various methods of outreach and objective performance measurements, including on-time delivery, quality of service and price competitiveness.
• Coordinate all aspects of the vendor contracting process, including working with legal to secure service agreements and insurance documentation, advancing credentials and site assets, booking supplemental labor, scheduling install/strike dates, and ensuring timely receipt of invoices.
• Develop and maintain strong working relationships with new and existing vendors.
• Audit and submit invoices and purchase orders relating to current vendor deals and negotiations.
• Organize project details, schedules and spend data through excel spreadsheets and pivot tables.
• Ensure product and service quality remain paramount during all vendor discussions and negotiations.
• Other special projects and tasks as assigned as needed.
• Some travel may be required (economy).
• Research sources for requested items, provide alternatives, and assist internal requesters with requirements.
• Gathers/reviews requests in various formats including technical drawings; evaluates total cost of ownership and monitors savings on sourcing deals.

Skills

Excel proficiency

Communication

Organization

Negotiation

Vendor relations

Problem solving

Tools

Excel

G Suite

Vendor management software

Job description

Insomniac Holdings, LLC is seeking a Production Coordinator for Procurement to support the Procurement Department Management Team with purchase requests, vendor RFQs, and end-to-end contracting. This hybrid role blends remote, office, and on-site event work, with emphasis on cost-saving analyses and strong administrative skills.

The ideal candidate will excel in researching and evaluating vendors, presenting service and rate comparisons, and coordinating schedules, spends, and data consolidation