Festival Press Materials & Operations Coordinator

Sundance Institute; Boulder (CO); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

Paid sick leave

Institute holidays

Employee assistance program

Wellness Initiatives

Festival passes and benefits

Job summary

Sundance Institute seeks a Festival Coordinator, Press Materials and Operations to manage publicity assets for Festival films and projects. The role coordinates administrative tasks for the Press Office team and processes key press assets for internal and external use.

This temporary full-time position (40 hours/week) is based in Boulder, CO and operates in a hybrid onsite capacity. Strong media management skills, Adobe Suite proficiency, and excellent communication are essential.

Qualifications

• 2 years experience handling, editing, and organizing media materials or related.
• Fluency with Photoshop and Adobe Suite preferred, and use of Dropbox, Flickr and Frame.io.
• Working knowledge of databases along with proficiency in Google Products.
• Excellent organizational skills with the capability to work independently.
• Ability to prioritize effectively with strong time management skills.
• Outstanding verbal, written, and interpersonal communication skills required to work effectively with a variety of people.
• Ability to maintain confidential information required.

Responsibilities

• Liaising with film teams to gather and organize publicity materials for the Festival program.
• Uploading images and clips for use across program guides, press releases, media coverage, and websites.
• Handling press line and event photos, coordinating delivery details, downloading materials, and tagging content.
• Creating, printing, and distributing face sheets for press lines and events.
• Preparing and delivering publicity materials with tight turn-around times.
• Using Photoshop, Lightroom, Bridge, Adobe Suite and other tools to reformat media.
• Establishing cross-departmental workflows for asset distribution and timelines.
• Supporting the Press Office’s presence at Festival Headquarters and assisting with administrative tasks.
• Assisting in managing the online press site and prioritizing media requests.
• Spearheading the press interview space, including scheduling and onsite staffing.
• Coordinating information for internal and external reference as needed.

Skills

Media asset management

Adobe Creative Suite

Photoshop

Google Workspace

Organizational skills

Time management

Verbal and written communication

Confidential information handling

Tools

Photoshop

Lightroom

Bridge

Adobe Suite

Reach Engine

Flickr

Dropbox

Frame.io

Job description

Sundance Institute seeks a Festival Coordinator, Press Materials and Operations to manage publicity assets for Festival films and projects. The role coordinates administrative tasks for the Press Office team and processes key press assets for internal and external use.

This temporary full-time position (40 hours/week) is based in Boulder, CO and operates in a hybrid onsite capacity. Strong media management skills, Adobe Suite proficiency, and excellent communication are essential.