Festival Coordinator, Press Materials and Operations

Sundance Institute; Boulder (CO); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

Paid sick leave

Institute holidays

Employee assistance program

Wellness Initiatives

Festival passes and benefits

Job summary

Sundance Institute seeks a Festival Coordinator, Press Materials and Operations to manage publicity assets for Festival films and projects. The role coordinates administrative tasks for the Press Office team and processes key press assets for internal and external use.

This temporary full-time position (40 hours/week) is based in Boulder, CO and operates in a hybrid onsite capacity. Strong media management skills, Adobe Suite proficiency, and excellent communication are essential.

Qualifications

• 2 years experience handling, editing, and organizing media materials or related.
• Fluency with Photoshop and Adobe Suite preferred, and use of Dropbox, Flickr and Frame.io.
• Working knowledge of databases along with proficiency in Google Products.
• Excellent organizational skills with the capability to work independently.
• Ability to prioritize effectively with strong time management skills.
• Outstanding verbal, written, and interpersonal communication skills required to work effectively with a variety of people.
• Ability to maintain confidential information required.

Responsibilities

• Liaising with film teams to gather and organize publicity materials for the Festival program.
• Uploading images and clips for use across program guides, press releases, media coverage, and websites.
• Handling press line and event photos, coordinating delivery details, downloading materials, and tagging content.
• Creating, printing, and distributing face sheets for press lines and events.
• Preparing and delivering publicity materials with tight turn-around times.
• Using Photoshop, Lightroom, Bridge, Adobe Suite and other tools to reformat media.
• Establishing cross-departmental workflows for asset distribution and timelines.
• Supporting the Press Office’s presence at Festival Headquarters and assisting with administrative tasks.
• Assisting in managing the online press site and prioritizing media requests.
• Spearheading the press interview space, including scheduling and onsite staffing.
• Coordinating information for internal and external reference as needed.

Skills

Media asset management

Adobe Creative Suite

Photoshop

Google Workspace

Organizational skills

Time management

Verbal and written communication

Confidential information handling

Tools

Photoshop

Lightroom

Bridge

Adobe Suite

Reach Engine

Flickr

Dropbox

Frame.io

Job description

Career Opportunities with Sundance Institute

A great place to work.

Careers At Sundance Institute

Current job opportunities are posted here as they become available.

Our employees are distributed across four main hubs: Los Angeles, California, Boulder, Colorado, New York, New York, & Salt Lake City, Utah.

Festival Coordinator, Press Materials and Operations

The Festival Coordinator, Press Materials and Operations is charged with managing all publicity materials for Festival films, projects, and artists, as well as coordinating various administrative tasks for the Press Office team.

Working closely under the direction of the Manager, Media Operations and Press Office, this role receives, processes, and organizes key press assets for internal departments and external use.

This temporary position works full-time (40 hours per week) from Wednesday, November 4, 2026 to Tuesday, February 2, 2027 or Friday, February 12, 2027 and will be required to work extended hours, including some evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position is based out of our Boulder, CO office in order to work onsite in a hybrid capacity throughout its employment. A total of two (2) roles are available.

Top priorities include but are not limited to…

Liaising with film teams to gather and organize various publicity materials encompassing the full Festival program such as film stills, director headshots, digital posters, trailers, and clips. Regularly and clearly communicating updates and details with various internal departments.

Uploading images and clips of approved materials for use across areas, including program guide, press releases, media coverage, Festival publications, website, and media asset websites such as Dropbox and Flickr.

Handling overall processing of press line and event photos during the Festival in a timely manner, including coordinating delivery details with internal teams, downloading materials, prioritizing and organizing many assets, servicing for internal approvals and keeping track of edits, uploading for external use and tagging content.

Creating, printing, and distributing face sheets for press lines and events.

Preparing and delivering publicity materials, including distributing photos and videos in tight turn-around times throughout the Festival.

Using Photoshop, Lightroom, Bridge, the entire Adobe Suite and Google Products as well as Reach Engine, Flickr, Dropbox, and Frame.io to reformat and convert media into additional formats and share materials as required.

Establishing cross-departmental workflows and labeling mechanisms for efficient distribution of assets, and staying coordinated and communicative on priority materials and timelines.

Supporting the Press Office’s presence at Festival Headquarters, including but not limited to administrative needs requested by the team.

Assisting in managing the online press site which includes monitoring and helping to prioritize media requests, managing media materials and staying up-to-date on latest updates.

Spearheading the press interview space with external teams, including scheduling, confirmations, and onsite staffing.

Working with the Press Office team to coordinate and organize information for internal and external reference as needed, such as press line details, press clippings, publicist contact information, ticketing request forms, and additional details.

Supporting press outreach and interview coordination.

You have the following direct or transferable skill sets:

Legal authorization to work in the United States.

2 years experience handling, editing, and organizing media materials or related.

Fluency with Photoshop and Adobe Suite preferred, and use of Dropbox, Flickr and Frame.io.

Working knowledge of databases along with proficiency in Google Products.

Excellent organizational skills with the capability to work independently.

Ability to prioritize effectively with strong time management skills.

Outstanding verbal, written, and interpersonal communication skills required to work effectively with a variety of people.

Ability to maintain confidential information required.

You will be successful in this role if you…

Demonstrate an attentiveness to detail in your daily work with a focus on results.

Seamlessly manage priorities with defined deadlines.

Maintain productivity and flexibility in your work.

Effectively contribute to the overall success of the team through support and collaboration.

In addition to an hourly pay of $22.25, this position* is eligible for benefits & perks, highlights include:

• Paid sick leave and Institute holidays
• Employee assistance program
• Employee Wellness Initiatives
• Sundance Film Festival passes and benefits (varies each year)

*Applications open 09/18/2026 and will be accepted for at least one week