Festival Booking Assistant - Live Music & Events

THE·TEAM; New York (NY); On-site; USD 43,000 - 52,000; Full time

Job summary

THE·TEAM’s festival department is seeking an Assistant to support the agent with administrative tasks and festival bookings. You’ll help manage deal memos, enter show details, and coordinate travel and schedules for live events.

Based in New York, the role offers a base salary of $47,500 with potential bonus. You will liaise with internal teams, prepare invoices, track contracts, and assist with guest lists and artwork approvals as part of the festival operations.

Qualifications

• Responsibilities-based requirements not explicitly listed in structured form.

Responsibilities

• Maintain accuracy of deal memos in booking system.
• Assist in building and tracking festival grids.
• Enter offers and related show details into the booking system.
• Liaise with relevant teams to complete fest-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts.
• Flag/review/address contract markups.
• Organize information and assets for festival announces and on sales.
• Create and send invoices for show-related payments (deposits, balances, etc).
• Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time.
• Set and confirm meetings; maintain agent calendar
• Manage inbound phone calls on behalf of agent.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Support festival guest list requests.
• Track festival artwork approvals.

Job description

THE·TEAM’s festival department is seeking an Assistant to support the agent with administrative tasks and festival bookings. You’ll help manage deal memos, enter show details, and coordinate travel and schedules for live events.

Based in New York, the role offers a base salary of $47,500 with potential bonus. You will liaise with internal teams, prepare invoices, track contracts, and assist with guest lists and artwork approvals as part of the festival operations.