Talent Operations Admin - Live Music Festivals

DANNY WIMMER PRESENTS LLC; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Danny Wimmer Presents LLC is seeking a highly organized Talent Administrative Assistant to support our Talent team across festival portfolios. You will handle administrative, financial, travel, and operational tasks in a fast-paced setting to keep artist projects on track.

The role requires experience handling calendars, offers, and guest lists, with strong communication and problem-solving skills. This on-site position offers growth in live-music events and collaboration with Marketing and

Qualifications

• 4-7 years of administrative, entertainment, music, events, or related experience preferred.
• Comfortable working in a very fast-paced, high-pressure environment where priorities can change quickly.
• Resourceful and confident navigating ambiguity, solving problems, and tracking down answers independently.
• Highly organized with strong attention to detail.
• Excellent communication and follow-through.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Comfortable working with financial information and administrative systems.
• Proficiency with Excel/Google Sheets and Microsoft Office/Google Workspace.
• Experience with Ramp, Airtable, or similar systems is a plus.
• Interest in live music and the festival industry.

Responsibilities

• Provide day-to-day administrative support to the Talent team across all festivals.
• Manage calendars, scheduling, meetings, and internal coordination for the Talent team.
• Assist with preparing, tracking, and organizing artist offers, revisions, and booking information across a high volume of talent.
• Manage artist guest lists, credentials, and related festival access needs.
• Coordinate with Marketing on artist-related initiatives, deliverables, assets, announcements, and deadlines.
• Coordinate with Production on artist-related administrative and logistical needs, ensuring information and deadlines are communicated across teams.
• Identify gaps, anticipate needs, and take ownership of projects from start to finish.
• Manage Talent-related expenses, invoices, and coding in Ramp, partnering with Finance to ensure timely processing and resolution.
• Prepare meeting materials, take notes, track action items, and follow up on outstanding items.
• Proactively anticipate administrative needs, solve problems, and keep the team organized with limited direction.

Skills

Administrative experience

Excellent communication

Organized

Calendar management

Financial systems

Excel/Sheets

Ramp/Airtable experience

Problem solving

Tools

Ramp

Airtable

Excel

Google Sheets

Job description

Danny Wimmer Presents LLC is seeking a highly organized Talent Administrative Assistant to support our Talent team across festival portfolios. You will handle administrative, financial, travel, and operational tasks in a fast-paced setting to keep artist projects on track.

The role requires experience handling calendars, offers, and guest lists, with strong communication and problem-solving skills. This on-site position offers growth in live-music events and collaboration with Marketing and