Festival Music Assistant: Booking & Admin

THE; New York, Northern (NY, KY); Hybride; USD 43 000 - 52 000; Plein temps

Résumé du poste

THE·TEAM in New York City is recruiting an Assistant in Music (Festivals) to support the agent and festival operations. You will maintain deal memos, organize festival grids, enter show details, and liaise with teams to finalize contracts and on-sales.

You will also bill for show payments, track deposits, and help manage travel, guest lists, and artwork approvals, contributing to a seamless festival calendar and client service.

Qualifications

• Experience in festival booking or live events.
• Strong administrative and organizational skills.
• Ability to liaise with relevant teams across departments.

Responsabilités

• Maintain accuracy of deal memos in the booking system.
• Assist in building and tracking festival grids.
• Enter offers and show details into the booking system.
• Liaise with teams to complete festival-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts and address markups.
• Organize information and assets for festival announces and on-sales.
• Create and send invoices for show-related payments (deposits, balances).
• Track deposits and liaise with accounting to ensure funds are received on time.
• Set meetings and maintain agent calendar; manage inbound calls.
• Book agent travel as necessary; submit expense reports.
• Support festival guest list requests and artwork approvals.

Connaissances

Administrative support

Calendar management

Travel booking

Deal memo processing

Outils

Booking system

Description du poste

THE·TEAM in New York City is recruiting an Assistant in Music (Festivals) to support the agent and festival operations. You will maintain deal memos, organize festival grids, enter show details, and liaise with teams to finalize contracts and on-sales.

You will also bill for show payments, track deposits, and help manage travel, guest lists, and artwork approvals, contributing to a seamless festival calendar and client service.