Fertility Clinic REI Coordinator & Admin Support

Boston IVF; Paramus (NJ); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Paid time off

Life & disability insurance

Flexible spending accounts

Employee assistance program

Tuition reimbursement

Job summary

IVIRMA North America is seeking a REI Coordinator for its Paramus, NJ clinic, with training in Englewood. This full-time role runs Monday–Friday, 8:30am–4:30pm, and supports nurses, patient care, and documentation through EMR systems.

Responsibilities include coordinating patient care, handling checklists, drafting letters, and managing prior authorizations. A high school diploma is required; an associate degree/CMA or Medical Assistant program is preferred.

Qualifications

• Two years of experience in a multi-physician practice with clinical and administrative duties.
• Preference for experience in women’s health and familiarity with medical terminology.
• Proficient in Microsoft Office and EMR usage; strong documentation skills.

Responsibilities

• Coordinate patient care planning with multidisciplinary teams.
• Assist nurses with patient checklists and ensure documentation is complete.
• Use EMR to verify testing, consents, and progress notes are up-to-date.
• Draft patient letters and letters of medical necessity.
• Notarize practice consents or documents as needed.
• Support Clinical Assistant and Patient Services duties when required.
• Initiate Prior Authorization with insurers for testing.
• Address patient inquiries with a high level of service.

Skills

Two years clinical experience

EMR systems experience

Medical terminology knowledge

Microsoft Office proficiency

EMR software familiarity

Education

High school diploma or equivalent

Associate degree or CMA certification – preferred

Medical Assistant program – acceptable

Tools

EMR systems

Job description

IVIRMA North America is seeking a REI Coordinator for its Paramus, NJ clinic, with training in Englewood. This full-time role runs Monday–Friday, 8:30am–4:30pm, and supports nurses, patient care, and documentation through EMR systems.

Responsibilities include coordinating patient care, handling checklists, drafting letters, and managing prior authorizations. A high school diploma is required; an associate degree/CMA or Medical Assistant program is preferred.