REI Coordinator/Nursing Administrative Assistant

Boston IVF; Paramus (NJ); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Paid time off

Life & disability insurance

Flexible spending accounts

Employee assistance program

Tuition reimbursement

Job summary

IVIRMA North America is seeking a REI Coordinator for its Paramus, NJ clinic, with training in Englewood. This full-time role runs Monday–Friday, 8:30am–4:30pm, and supports nurses, patient care, and documentation through EMR systems.

Responsibilities include coordinating patient care, handling checklists, drafting letters, and managing prior authorizations. A high school diploma is required; an associate degree/CMA or Medical Assistant program is preferred.

Qualifications

• Two years of experience in a multi-physician practice with clinical and administrative duties.
• Preference for experience in women’s health and familiarity with medical terminology.
• Proficient in Microsoft Office and EMR usage; strong documentation skills.

Responsibilities

• Coordinate patient care planning with multidisciplinary teams.
• Assist nurses with patient checklists and ensure documentation is complete.
• Use EMR to verify testing, consents, and progress notes are up-to-date.
• Draft patient letters and letters of medical necessity.
• Notarize practice consents or documents as needed.
• Support Clinical Assistant and Patient Services duties when required.
• Initiate Prior Authorization with insurers for testing.
• Address patient inquiries with a high level of service.

Skills

Two years clinical experience

EMR systems experience

Medical terminology knowledge

Microsoft Office proficiency

EMR software familiarity

Education

High school diploma or equivalent

Associate degree or CMA certification – preferred

Medical Assistant program – acceptable

Tools

EMR systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full-Time Paramus, NJ, US

IVIRMA North America network of state-of-the-art fertility practices in the United States, is currently seeking a REI Coordinator to join our new clinic in Paramus, NJ in the fall. The training would start in our Englewood location. This is a full-time role from Monday-Friday from 8:30am-4:30pm.

Job Purpose: The REI Coordinator carries out administrative duties, assists nurses with patient checklists, and ensures all proper documentation for patients have been collected and more.

Essential Functions and Accountabilities:

• Facilitates the planning and implementation of patient care with the other multidisciplinary teams to coordinate total patient care.
• Assists Nurses with completion of patient checklists.
• Utilizes EMR to make sure all required testing, cycle consents, consults and procedures have been done and that appropriate progress notes have been recorded or records uploaded to patient’s file.
• Writes patient letters and letters of medical necessity.
• Notarizes practice consents or documents as a complimentary service to the patients.
• Covers Clinical Assistant and Patient Services duties as needed.
• Initiates Prior Authorization with insurance companies for testing.
• Triages patient inquiries & provides patients with high level of customer service.

Academic Training:

• High School Diploma acceptable with appropriate hands‑on clinical experience
  • Studies level: High School Diploma or equivalent (GED)
• Associate Degree and/or CMA certification – preferred
  • Studies level: Associate's degree

or

• Studies area:Medical Assistant program

Position Requirements/Experience:

• Minimum of two years’ experience in a multi‑physician practice (three or more physicians) with proven work experience in both clinical and administrative areas
• Prior experience in women’s healthcare – preferred
• Knowledge of medical terminology

Technical Skills:

• Proficient computer skills (Microsoft Office). Keyboard skills of 25 words required.
• Experience with medical office software program(s) (EMR’s) preferred.

IVI-RMA offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week.

• Medical, Dental, Vision Insurance Options
• Retirement 401K Plan
• Paid Time Off & Paid Holidays
• Company Paid: Life Insurance & Long-Term Disability & AD&D
• Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement

About IVIRMA Global:

IVIRMA is the largest group in the world devoted exclusively to human Assisted Reproduction Technology. Along with the great privilege of providing fertility care to our patients, IVIRMA embraces the great responsibility of advancing the field of human reproduction. IVIRMA Innovation, as one of the pillars of IVIRMA Global, is a renowned leader in fertility research and science. Check out our websites at: https://rmanetwork.com/ & https://www.ivirma.com/

EEO
“IVIRMA is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: IVIRMA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at IVIRMA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. IVIRMA will not tolerate discrimination or harassment based on any of these characteristics. IVIRMA encourages applicants of all ages.”