Fertility Clinic Administrative Assistant

IVI America; Waltham (MA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance Opti

Paid Time Off & Paid Holidays

Company‑Paid Life Insurance, Long‑Term

Flexible Spending Accounts

Employee Assistance Program

401(k) Retirement Plan

Tuition Reimbursement

Job summary

Everleap Fertility in Waltham, MA is seeking an Administrative Assistant to support physicians, advanced practitioners, and the fertility team. In this full-time role you will manage schedules, coordinate patient care, and handle insurance referrals and prior authorizations.

You will prepare patient charts, communicate across departments, and adapt to the clinic's needs. Everleap Fertility offers a comprehensive benefits package for employees working 30 hours per week, including medical, dental,

Qualifications

• Demonstrates strong organizational abilities and multitasking.
• Excellent communication across departments and teams.
• Comfortable navigating healthcare administrative processes.

Responsibilities

• Manages clinical, research, education, and non-clinical schedules for physicians and practitioner team.
• Coordinates care for patients—schedules appointments within Everleap Fertility and with outside facilities.
• Educates patients on insurance requirements and tracks referrals and prior authorizations.
• Obtains prior authorization for procedures scheduled at outside facilities.
• Prepares patient charts for appointments with physicians.
• Communicates clearly with all departments and adapts to clinic needs.
• Maintains organized records and supports administrative operations.

Skills

Scheduling coordination

Interdisciplinary communication

Organizational skills

Customer service

Job description

Everleap Fertility in Waltham, MA is seeking an Administrative Assistant to support physicians, advanced practitioners, and the fertility team. In this full-time role you will manage schedules, coordinate patient care, and handle insurance referrals and prior authorizations.

You will prepare patient charts, communicate across departments, and adapt to the clinic's needs. Everleap Fertility offers a comprehensive benefits package for employees working 30 hours per week, including medical, dental,