Fellowship Program Coordinator, Office of Academic Affairs, Full Time, Day

Valley Health System; Paramus (NJ); On-site; USD 67,000 - 84,000; Full time

Benefits offered by this job

Medical/Prescription Discount Program

Group Life Insurance/AD&D

Flexible Spending Accounts

Tuition Assistance

Paid Holidays/PTO/WELLNESS

Job summary

Valley Health System is seeking a Fellowship Program Coordinator to provide administrative and operational support for two fellowship training programs in Paramus. You will act as the main liaison among fellows, faculty, program leadership, and accrediting bodies, ensuring smooth day-to-day operations, compliance, recruitment, onboarding, and ongoing fellowship activities.

The role requires a Bachelor’s degree and 2–3 years in graduate medical education administration, with preference for

Qualifications

• Bachelor’s degree required or equivalent combination of education and experience.
• Minimum of two to three years of experience in graduate medical education administration or a related academic healthcare administrative role.
• Experience supporting residency or fellowship programs preferred.

Responsibilities

• Provide comprehensive administrative and operational support for two fellowship training programs.
• Serve as primary administrative liaison between fellows, faculty, program leadership, and accreditation bodies.
• Support day-to-day program operations, compliance with accreditation and institutional requirements, and recruitment, onboarding, evaluation, and ongoing fellowship activities.

Skills

Organizational skills

Written and verbal communication

Interpersonal collaboration

Microsoft Office proficiency

Graduate medical education systems

Multitasking across two programs

Discretion with confidential info

Education

Bachelor’s degree

Tools

Microsoft Office

Graduate medical education systems

Job description

Position Summary

The Fellowship Program Coordinator provides comprehensive administrative and operational support for two fellowship training programs. This role serves as the primary administrative liaison between fellows, faculty, program leadership, institutional graduate medical education leadership, and external accrediting bodies. The coordinator is responsible for supporting day to day program operations, ensuring compliance with accreditation and institutional requirements, and facilitating recruitment, onboarding, evaluation, and ongoing fellowship activities.

Position Summary

The Fellowship Program Coordinator provides comprehensive administrative and operational support for two fellowship training programs. This role serves as the primary administrative liaison between fellows, faculty, program leadership, institutional graduate medical education leadership, and external accrediting bodies. The coordinator is responsible for supporting day to day program operations, ensuring compliance with accreditation and institutional requirements, and facilitating recruitment, onboarding, evaluation, and ongoing fellowship activities.

Education

Bachelor’s degree required or equivalent combination of education and experience.

Experience

Minimum of two to three years of experience in graduate medical education administration or a related academic healthcare administrative role required. Experience supporting residency or fellowship programs preferred.

Skills

• Working knowledge of accreditation requirements and graduate medical education operations preferred.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities across two training programs.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to work collaboratively with fellows, faculty, and leadership.
• Proficiency with Microsoft Office and graduate medical education systems.
• Ability to handle confidential information with discretion.

Job Location

Paramus 140 E Ridgewood Ave

Shift

Day (United States of America)

Benefits

• Medical/Prescription, Dental & Vision Discount Program (Full Time/Part Time Employees)
• Group Term Life Insurance and AD&D(Full Time Employees)
• Flexible Spending Accounts and Commuter Benefit Plans
• Supplemental Voluntary Benefits ( e.g. Short-term and Long-term Disability, Whole Life Insurance, Legal Support, etc.)
• 6 Paid Holidays, Paid Time Off (varies), Wellness Time Off, Extended Illness
• Retirement Plan
• Tuition Assistance
• Employee Assistance Program (EAP)
• Valley Health LifeStyles Fitness Center Membership Discount
• Day Care Discounts for Various Daycare Facilities

Salary

Joining Valley Health System means becoming part of a dedicated team that values the highest quality of care in a supportive environment. In our commitment to high performance and reliability, we encourage and recognize exceptional individual performance through our industry leading compensation practices including a starting salary and benefits in accordance with your role, experience, education, and licensure. Actual individual salaries vary depending on these factors. The salary listed does not include other forms of compensation or benefits.

Pay Range

$32.36 - $40.45 (per hour)

EEO Statement

Valley Health System does not discriminate on the basis of ancestry, age, atypical hereditary cellular or blood trait, civil union status, color, creed, disability, domestic partnership, gender, gender identity or expression, familial status, genetic information, liability for service in the Armed Forces of the United States, marital status, medical condition or illness, mental or physical handicap, national origin, nationality, perceived disability, pregnancy, race, refusal to submit to genetic testing or make available results of such tests, religion, sex, sexual orientation, veteran’s status or any other protected basis, in accordance with all applicable Federal, State and Local laws. This applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation, benefits, social and recreational programs, and all other conditions and privileges of employment.