Federal Work Study Student - Osher Lifelong Learning Institute (OLLI)

UTMB Health; Galveston (TX); On-site; USD 17,000 - 25,000; Part time

Job summary

UTMB Health is seeking a Federal Work Study Student for the Osher Lifelong Learning Institute (OLLI) in Galveston, Texas. This non-benefits position honors a up-to 19-hour work week and supports clerical, secretarial, and office operations while assisting with classes, events, and communications.

The role requires being a UTMB student at least half-time with proven MS Office proficiency, AV know-how, and a strong attention to detail. Evening/weekend flexibility may be needed.

Qualifications

• UTMB Student at least half-time
• Familiarity with aging-related needs is preferred
• Strong computer skills and ability to learn new software quickly

Responsibilities

• Provide clerical and office administrative support for the OLLI program
• Assist with class registrations, inquiries, and information requests
• Coordinate setup for classrooms, events, and activities, including seating arrangements
• Support technology needs for classes (Zoom, MS Teams) and calendar management
• Create program announcements, eBlasts, newsletters, and publish materials
• Assist with course evaluations and document collection
• Represent OLLI at events and prepare materials as needed
• Provide positive customer service and collaborate to improve efficiency
• Perform other related duties as assigned

Skills

MS Office

AV experience

Detail oriented

Tools

Adobe Acrobat

SharePoint

Zoom

Job description

Federal Work Study Student - Osher Lifelong Learning Institute (OLLI)

Galveston, Texas, United States

Student Titles

UTMB Health

Requisition # 2602750

Minimum Qualifications:

UTMB Student at least half-time, any school/education program

Preferred Skill/Competency:

• Advanced computer skills with experience in MS Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, SharePoint, Zoom, and ability to learn new computer skills/software quickly.

• Strong A/V experience.

• Strong attention to detail, organizational skills, and ability to juggle multiple priorities.

Preferred Work Experience:

Familiarity with special needs and characteristics of aging individuals.

Job Description:

To provide clerical, secretarial, and office administrative support to a process or area, ensuring operational administrative process continuity.

Job Duties:

General OLLI Support:

• Represents the OLLI program with integrity, professionalism, and commitment to serving members and others.

• Respond and assist with calls, emails, or in-person inquiries related to the OLLI program (class registration/information, directions, and other related membership or program inquiries).

• Assist and coordinate set-up for classrooms, OLLI activities, and events, including rearranging classroom tables and chairs (must be physically able to move lightweight tables and folding chairs); may sometimes entail working evenings or weekends.

• Support classes/programs with technology interface (i.e. Zoom, MS Teams, including coordination of calendars, links, training, etc.).

• Assist in creating program announcements, eBlast, and newsletters, support distribution and publishing through internal boards, OLLI website and social media.

• Assist in creating and maintaining course evaluations.

• Assist with maintaining and collecting OLLI release forms and other required documentation.

• Represent OLLI at functions, seminars, or other public events; prepare materials and handouts as needed.

• Positive customer service attitude.

• Collaborate with team members, reliable team player, and follow processes while also looking for ways to improve efficiency.

• Performs other related duties as assigned

Work Schedule

This is up to a 19-hour work hours per week position, non-benefits-bearing.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation