Federal Work Study Student - Osher Lifelong Learning Institute (OLLI)

The University of Texas Medical Branch; Galveston (TX); On-site; USD 20,664 - 27,552; Part time

Job summary

The University of Texas Medical Branch is looking for a part-time student to provide clerical, secretarial, and administrative support to the OLLI program. This position requires advanced computer skills, strong attention to detail, and a positive customer service attitude. Responsibilities include coordinating classroom activities, assisting with technology support, and engaging with program inquiries. The role offers up to 19 hours of work per week without benefits, located in Galveston, Texas.

Qualifications

• UTMB Student at least half-time, any school/education program.
• Familiarity with special needs and characteristics of aging individuals.

Responsibilities

• Provide clerical and secretarial support to ensure operational continuity.
• Represent the OLLI program professionally.
• Assist with program inquiries via calls, emails, or in-person.
• Coordinate set-up for classrooms and events.
• Support classes/programs with technology interface.
• Create and maintain course evaluations.

Skills

Advanced computer skills

Strong A/V experience

Attention to detail

Organizational skills

Customer service attitude

Education

Student at least half-time

Tools

MS Office (Outlook, Word, Excel, PowerPoint)

Adobe Acrobat

SharePoint

Zoom

Job description

Minimum Qualifications

UTMB Student at least half-time, any school/education program.

Preferred Skill/Competency

• Advanced computer skills with experience in MS Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, SharePoint, Zoom, and ability to learn new computer skills/software quickly.
• Strong A/V experience.
• Strong attention to detail, organizational skills, and ability to juggle multiple priorities.

Preferred Work Experience

Familiarity with special needs and characteristics of aging individuals.

Job Description

To provide clerical, secretarial, and office administrative support to a process or area, ensuring operational administrative process continuity.

Job Duties

General OLLI Support

• Represents the OLLI program with integrity, professionalism, and commitment to serving members and others.
• Respond and assist with calls, emails, or in-person inquiries related to the OLLI program (class registration/information, directions, and other related membership or program inquiries).
• Assist and coordinate set-up for classrooms, OLLI activities, and events, including rearranging classroom tables and chairs (must be physically able to move lightweight tables and folding chairs); may sometimes entail working evenings or weekends.
• Support classes/programs with technology interface (i.e. Zoom, MS Teams, including coordination of calendars, links, training, etc.).
• Assist in creating program announcements, eBlast, and newsletters, support distribution and publishing through internal boards, OLLI website and social media.
• Assist in creating and maintaining course evaluations.
• Assist with maintaining and collecting OLLI release forms and other required documentation.
• Represent OLLI at functions, seminars, or other public events; prepare materials and handouts as needed.
• Positive customer service attitude.
• Collaborate with team members, reliable team player, and follow processes while also looking for ways to improve efficiency.
• Performs other related duties as assigned

Work Schedule

This is up to a 19-hour work hours per week position, non-benefits-bearing.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

United States - Texas - Galveston

Work Locations

0972 - 1200 Market

Job Title

Regular

Shift

Standard

Employee Status

Non-Manager

Job Level

Day Shift