Administrative Support Associate - Osher Lifelong Learning Institute

The University of Texas Medical Branch; Galveston (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

The University of Texas Medical Branch is seeking a Clerical & Administrative Support staff in Galveston, Texas. This role involves providing administrative assistance, maintaining databases, managing course evaluations, and ensuring smooth operation for the OLLI program. Preferred qualifications include a bachelor's degree and experience in office environments. The position emphasizes customer service, attention to detail, and proficiency in MS Office. The work schedule is determined by the department with salary based on experience.

Qualifications

• High school diploma or equivalent with two years of office-related experience.
• Ability to walk quickly, carry, lift, push, or pull a minimum of 25lbs.
• Eager to learn and grow with a positive attitude.

Responsibilities

• Provide clerical, secretarial, and administrative support.
• Assist in sourcing curriculum content and support catalog production.
• Maintain instructor database and coordinate credentialing.

Skills

MS Office fluency

Customer service skills

Attention to detail

Communication skills

Education

High school diploma or equivalent

Bachelor’s degree (preferred)

Tools

ProClass software

Zoom

Job description

Minimum Qualifications

High school diploma or equivalent. Two years of office-related experience.

Preferred Qualification

A bachelor’s degree is preferred.

Job Summary

To provide clerical, secretarial, and office administrative support to a process or area, ensuring operational administrative process continuity.

General OLLI Job Duties/Support

• Represents the OLLI program with integrity, professionalism, and commitment to serving members and others.
• Assist in sourcing curriculum content and support catalog production and distribution for each term.
• ProClass software maintenance, management, and additions as needed.
• Maintains instructor database, coordinates process for credentialing, and supports the process for payment.
• Create and publish OLLI announcements, newsletters, special flyers, and email blasts.
• Support classes/programs with technology interface (i.e., Zoom logistics, including coordination of calendars, links, training, and classroom setup).
• Create and maintain course evaluations.
• Assist with maintaining lists/information for release forms and other documentation.
• Answer, respond, and assist with calls, emails, or tasks related to the OLLI program, registration, class information, payments, and other related membership or program inquiries.
• Assist with the creation of program announcements, newsletters, and support distribution and publishing through the OLLI website and social media.
• Assist and coordinate onsite set-up for classrooms, OLLI activities, and events, including rearranging classroom tables and chairs (must be physically able to move lightweight tables and folding chairs); may sometimes entail working evenings or weekends.
• Represent OLLI at functions, seminars, or other public events; prepare materials and handouts as needed.
• Positive customer service attitude
• Attention to detail.
• Computer familiarity and interest in growing skills; MS Office fluency – particularly mail merge, Outlook, Excel, and PowerPoint
• Ability to walk quickly, carry, lift, push, or pull a minimum of 25lbs
• Reliable team player.
• Good communication skills.
• Eagerness to learn, grow, and be intrinsically motivated.
• Performs other related duties as assigned.

Salary Range

Actual salary commensurate with experience.

Work Schedule

To be determined by the department.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Locations

Primary Location: United States-Texas-Galveston
Work Locations: 0972 - 1200 Market

Job Details

Job: Clerical & Administrative Support Regular
Shift: Standard
Employee Status: Non-Manager
Job Level: Day Shift
Job Posting: Apr 22, 2026, 1:27:53 AM