Federal Work Study required: Administrative Assistant (Student Wage)

University of Virginia Physicians Group; University of Virginia (VA); On-site; USD 18,000 - 26,000; Part time

Benefits offered by this job

rich collection benefits

health care

time off

retirement

Job summary

The University of Virginia Department of Mathematics is seeking an Administrative Assistant to provide front-office and administrative support in Kerchof Hall. This in-person role serves students, faculty, staff, and visitors, helping day-to-day operations with a professional customer-service mindset.

Anticipated dates of employment run from August 25, 2026 through May 14, 2027, with a pay rate of $16.00/hour.

Qualifications

• Current UVA undergraduate student.
• FWS eligibility is required.
• Experience: None.

Responsibilities

• Serve as the first point of contact for visitors.
• Answer and direct phone calls, emails, and in-person inquiries.
• Assist with key checkout and tracking procedures.
• Provide visitor parking information and permits when needed.
• Support faculty, staff, students, and visitors with administrative requests.
• Maintain office records, files, and departmental resources.
• Assist with departmental events, seminars, and special projects.
• Perform other administrative and office support duties as assigned.

Skills

Customer service

Communication

Organization

Front desk

Education

Undergraduate student at UVA

Job description

The University of Virginia Department of Mathematics is seeking a reliable and professional Administrative Assistant to provide front-office and administrative support. This position serves as a key point of contact for students, faculty, staff, and visitors. The Administrative Assistant will help ensure the smooth day-to-day operation of the department through a variety of administrative and customer service responsibilities.

Responsibilities

• Serve as the first point of contact for visitors.
• Answer and direct phone calls, emails, and in-person inquiries.
• Assist with key checkout and tracking procedures.
• Provide visitor parking information and permits when needed.
• Support faculty, staff, students, and visitors with administrative requests.
• Maintain office records, files, and departmental resources.
• Assist with departmental events, seminars, and special projects.
• Perform other administrative and office support duties as assigned.

Anticipated dates of employment: after classes begin on August 25, 2026 through the end of the academic year, May 14, 2027

Pay Rate: $16.00/hour

Work location: Kerchof Hall front office (in-person position)

MINIMUM REQUIREMENTS

• Education: Current UVA undergraduate student.
• FWS eligibility is required.
• Experience: None
• Licensure: None

PHYSICAL DEMANDS

This is primarily a sedimentary job involving extensive use of desktop computers.

The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer.

All interested persons are encouraged to apply, including veterans and individuals with disabilities.

Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.

In 1819, Thomas Jefferson founded the University of Virginia and inaugurated a bold experiment.

Two centuries later, Jefferson’s vision thrives.

Across Grounds - and throughout the world - UVA students, faculty, staff and alumni challenge convention, break barriers and pursue the greater good.

The University of Virginia is made up of eleven schools and affiliated foundations in Charlottesville plus the College at Wise in Southwest Virginia.

The University of Virginia Health System is a renowned academic medical center committed to providing outstanding patient care, educating tomorrow's health care leaders and discovering new and better ways to treat diseases.

The University's Medical Center, School of Medicine and Physicians Group are recognized for their excellence in patient care, education and research.

Benefits

• rich collection benefits
• health care
• time off
• retirement