Federal Work Study required: Administrative Assistant (Student Wage)

University of Virginia; Charlottesville (VA); On-site; USD 19,000 - 25,000; Part time

Job summary

The University of Virginia Department of Mathematics is seeking an Administrative Assistant to provide front-office and administrative support on site at Kerchof Hall. You will be the first point of contact for students, faculty, staff, and visitors, handling inquiries and assisting with a range of administrative tasks.

As a current UVA undergraduate student with FWS eligibility, you will support department operations, including events and routine clerical duties, while gaining exposure to

Qualifications

• Current UVA undergraduate student with FWS eligibility is required.
• Experience: None; Licensure: None.

Responsibilities

• Serve as the first point of contact for visitors.
• Answer and direct phone calls, emails, and in-person inquiries.
• Assist with key checkout and tracking procedures.
• Provide visitor parking information and permits when needed.
• Support faculty, staff, students, and visitors with administrative requests.
• Maintain office records, files, and departmental resources.
• Assist with departmental events, seminars, and special projects.
• Perform other administrative and office support duties as assigned.

Skills

Front desk

Customer service

Communication

Organizational skills

Education

Current UVA undergraduate student

FWS eligibility

Job description

The University of Virginia Department of Mathematics is seeking a reliable and professional Administrative Assistant to provide front-office and administrative support. This position serves as a key point of contact for students, faculty, staff, and visitors. The Administrative Assistant will help ensure the smooth day-to-day operation of the department through a variety of administrative and customer service responsibilities.

Responsibilities

• Serve as the first point of contact for visitors.
• Answer and direct phone calls, emails, and in-person inquiries.
• Assist with key checkout and tracking procedures.
• Provide visitor parking information and permits when needed.
• Support faculty, staff, students, and visitors with administrative requests.
• Maintain office records, files, and departmental resources.
• Assist with departmental events, seminars, and special projects.
• Perform other administrative and office support duties as assigned.

Anticipated dates of employment: after classes begin on August 25, 2026 through the end of the academic year, May 14, 2027

Pay Rate: $16.00/hour

Work location: Kerchof Hall front office (in-person position)

MINIMUM REQUIREMENTS

Education: Current UVA undergraduate student. FWS eligibility is required.
Experience: None
Licensure: None

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.