Federal Work Study - Human Resources Assistant

Southwestern-Oregon-Community-College; Coos Bay (OR); On-site; USD 17,000 - 21,000; Part time

Job summary

Southwestern Oregon Community College is seeking a Student Worker to support the Director of Human Resources in maintaining orderly office procedures, confidential data, and efficient daily operation. The position is open only to student workers and offers 3 to 20 hours per week.

Responsibilities include greeting visitors, handling mail, maintaining equipment, preparing reports, and filing confidential personnel documents.

Qualifications

• Must be a current degree-seeking student enrolled in at least 6 credits.
• Maintain Satisfactory Academic Progress and a minimum GPA of 2.0.
• Eligible to receive Federal Work-Study (FWS) based on financial need and FAFSA requirements.

Responsibilities

• Greet visitors, answer questions, and answer phones when needed; direct callers appropriately.
• Process office mail.
• Perform general maintenance of office equipment; refill paper, clear jams, arrange service.
• Prepare lists, reports, and statistics as directed.
• File official personnel documents and create confidential files for new hires; archive records with scanning system.
• Maintain confidential information across HR office operations; follow safety procedures and keep area orderly.

Skills

Confidentiality

Communication skills

Professionalism

Computer literacy

Education

Currently enrolled student (6+ credits)

Job description

To perform a variety of task and provide support to the Director of Human Resources in order to maintain orderly office procedures, confidential data, and efficient daily operation of the office.

***This position is only open to Student Workers***
*3 to 20 hours per week*

Office and Administrative Support (50% of time)

1. Greet office visitors, answer questions, and answer phones in absence of other office staff, and direct visitors and/or callers appropriately.
2. Process office mail.
3. Perform general maintenance of office equipment in include refilling paper, clearing paper jams, and calling for service work.
4. Prepare lists, reports, and statistics as directed.

Records and File Management (50% of time)

1. File official personnel documents.
2. Make personnel and confidential files for all new hires.
3. Make changes to files as appropriate in accordance with personnel changes.
4. Serve as file clerk for archiving purposes, utilizing automated scanning system to maintain historical personnel files.

Performs Other Duties and Special Projects as Required/Assigned

1. Maintain confidential information associated with all aspects of human resources office.
2. Follow safety procedures and maintain work area in a clean and orderly way.

Must be current degree-seeking student enrolled in at least 6 credits.

Must maintain Satisfactory Academic Progress and maintain a minimum GPA of 2.0.

Must be eligible to receive FWS based on financial need and eligibility requirements determined by FAFSA.

Students in this job will need the following skills. You should be able to do these, or show that you can learn how (with or without reasonable accommodation):

• Ability to maintain confidentiality.
• Ability to learn college's processes, procedures, policies, and practices.
• Excellent listening, oral, and written communication skills.
• Ability to receive and process information in a professional, sensitive, confidential, and timely manner.
• Level of computer literacy sufficient to use software such as work processing, spreadsheets, and databases to produce correspondence and documents.

Non-Discrimination

Employees and potential employees of the Southwestern Oregon Community College District are hereby notified that Southwestern Oregon Community College does not discriminate on the basis of race, color, gender, sexual orientation, marital status, religion, national origin, age, disability, or protected veteran's status in employment, education, or activities as set forth in compliance with federal and state statutes and regulations. Any persons having inquiries equal opportunity or nondiscrimination may contact:

Rachele Lyon, Vice President of Administrative Services

Southwestern Oregon Community College

1988 Newmark Ave.

Coos Bay, OR 97420

[phone]

[e-mail]