Federal Work Study - Athletics Administrative Assistant

Albany State University; Albany (GA); On-site; USD 16,531 - 22,041; Part time

Job summary

Albany State University is seeking a Federal Work Study - Athletics Administrative Assistant on a part-time basis at the Albany State Rec. Location. The role supports the Athletics Department with clerical tasks and customer service to student-athletes, staff and visitors.

The position is temporary and part-time, requiring strong organization, confidentiality, and proficiency in Microsoft Office. Evening and weekend availability may be needed for events and game days.

Qualifications

• Requires proficiency in Microsoft Office and data handling.
• Ability to maintain confidentiality and exercise sound judgment.
• Excellent customer service and interpersonal skills.
• Strong organizational and time-management abilities.

Responsibilities

• Greet and assist visitors, student‑athletes, and staff professionally.
• Answer phones, respond to inquiries, and direct calls correctly.
• Assist with filing, copying, scanning, data entry, and records management.
• Prepare, organize, and distribute documents and materials.
• Assist with scheduling meetings and calendar maintenance.
• Support inventory and office supplies management.
• Provide event and game-day administrative support.
• Perform other duties as assigned by Athletics administration.

Skills

Organizational skills

Communication skills

Time management

Confidentiality

Customer service

Punctuality

Attention to detail

Professional appearance

Evenings/weekends availability

Multitasking

Tools

Microsoft Office Suite

Job description

Job Title: Federal Work Study - Athletics Administrative Assistant

Location: Albany State Rec. Location

Regular/Temporary: Temporary

Full/Part Time: Part‑Time

Job ID: 301084

About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers’ Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.

Job Summary

The Administrative Assistant provides clerical and operational support to the Athletics Department by assisting with office operations, customer service, document management, and administrative tasks. This position helps ensure the efficient daily operation of the department while maintaining a professional environment for student‑athletes, staff, and visitors.

Sponsorship is not available for this position.

Responsibilities

• Greet and assist visitors, student‑athletes, and departmental staff in a professional manner.
• Answer phones, respond to inquiries, and direct calls appropriately.
• Assist with filing, copying, scanning, data entry, and maintaining department records.
• Prepare, organize, and distribute departmental documents, correspondence, and materials.
• Assist with scheduling meetings, maintaining calendars, and supporting special projects.
• Maintain an organized office environment and assist with the inventory of office supplies.
• Provide administrative support for departmental events, meetings, and game‑day operations as needed.
• Perform other duties as assigned by the Athletics administration.

Required Qualifications

• Strong organizational, communication, and time‑management skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Ability to maintain confidentiality and exercise sound judgment.
• Excellent customer service and interpersonal skills.
• Dependable, punctual, and detail‑oriented.
• Ability to prioritize multiple tasks in a fast‑paced environment.
• Professional appearance and positive attitude.
• Ability to work evenings and weekends as needed for special events.

Preferred Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)

Required Documents to Attach

• Cover letter.
• Resume.
• A list of at least 3 professional references with their contact information.

Conditions of Employment

• All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.
• A credit check completed for "Positions of Trust" and/or approved departmental purchase card usage.
• A motor vehicle report for positions that require driving an Albany State University vehicle.
• A successful pre‑employment drug test.

Equal Employment Opportunity

Albany State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Albany State University is an affirmatively action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at [phone]. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.

Contact Information

For more information or questions about a job posting, please contact the Office of Human Recourses at [phone], or by email at [e-mail]. For technical support, please call OneUSG Connect Support at [phone], or by email at [e-mail].