Federal Work Study - Administrative Assistants

East Carolina University; Greenville (NC); On-site; USD 15,153 - 16,531; Part time

Job summary

East Carolina University is seeking several Administrative Assistants for the Registrar's Office. The on-campus roles involve scanning records, verifying data, and maintaining orderly files. You will work with Xtender and Banner systems, handling student records with confidentiality.

Open to ECU students in good standing; positions offer up to 20 hours per week, with potential to 24 hours. Prior experience with scanning tech and organization is a plus.

Qualifications

• Candidates should understand scanning equipment or be willing to learn scanning technology.
• Strong organizational skills and attention to detail are essential.
• Ability to manage multiple tasks in a professional environment.
• Courteous, professional conduct in a collegial setting is required.
• Must handle student records and privacy regulations (PII).

Responsibilities

• Scan physical records into Xtender and ensure image integrity.
• Verify student information and use Banner for record checks.
• Perform file maintenance and organization tasks.
• Other duties as assigned by the Registrar's Office.

Skills

Scanning equipment knowledge

Organizational skills

Attention to detail

Multi-tasking

Courteous and professional demeanor

PII privacy awareness

Education

ECU student enrolled

Tools

Xtender

Banner

Job description

Position Details

Advertising Department: REGISTRAR

Academic Term/Year: FALL 2026/SPRING 2027

Position Title: Federal Work Study - Administrative Assistants

Posting Number: 08374

Position Number: 08374

Student Job Category: Student - Federal Work Study On-Campus

Position Location: On-campus

City: Greenville

State: NC

Number of Vacancies: 2

Rate of Pay: $11.00/hourly

FLSA Status: FLSA Non-exempt

Will the position be subject to the CBC policy?: No

Job Description

ECU Department of the Registrar is currently seeking several Administrative Assistants.

On a daily basis, Administrative Assistants would be expected to:

• Scan physical records into Xtender
• Ensure integrity of scanned images (i.e., clear and legible; matching student information)
• Utilize Banner for student record verification
• Perform file maintenance and organization

Admin Assistants may also be asked to perform other duties as assigned.

The Office of the Registrar is located a short walk from main campus in the Uptown/Downtown district at 207 E Fifth Street. The office is open Monday through Friday, 8:00 am to 5:00 pm. Admin Assistants should expect to work up to 20 hours a week with the possibility of up to 24 hours a week if warranted.

GPA Requirement

Minimum of 2.0

Preferred (Majors, Experience, GPA, etc.)

• Candidates should possess an understanding of scanning equipment and software, or an ability to learn the skills necessary to successfully work with scanning technology
• Possess organizational skills
• Demonstrate attention to detail/be detail-oriented
• Demonstrate the ability to manage multiple tasks
• Demonstrate the ability to be courteous and professional in a collegial/professional environment
• Be willing to work with student records and uphold privacy regulations regarding Personal Identifying Information (PII)

Additionally, all applicants should be enrolled as a student and be in good academic standing with East Carolina University, as well as local, state, and federal laws. Additionally, candidates must possess a minimum cumulative GPA of a 2.00. Rate of pay: $10-$12 per hour, based on experience.

License/certification required

None

Special Instructions to Applicant

Please upload your resume and Federal Work Study Authorization Form online. To be ELIGIBLE for FEDERAL WORK STUDY POSITIONS, students MUST QUALIFY and RECEIVE an AWARD from the ECU Financial Aid Office (Old Cafeteria Complex, 252-328-6610.)

Additional Instructions to Applicants

Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed-upon time after an offer of employment has been made and accepted to meet this requirement.

Quick Link for Direct Access

https://ecu.peopleadmin.com/postings/95511

Open Date

07/24/2026

Close Date

04/01/2027

Open Until Filled

No

Nondiscrimination Statement

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at [phone] (Voice/TTY) or [e-mail].

Eligibility for Employment

Individuals submitting profiles for these positions must be current ECU students, in good-standing and meet the respective GPA requirement as required by the position type. Final candidates may be subject to criminal & sex offender background checks based upon the duties and responsibilities of the position. Some vacancies also require motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Department for People Operations, Success, and Opportunity

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at [phone] or toll free at 1-866-489-1740 or send an email to [e-mail]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.