Federal Records & Document Management Specialist

HeiTech Services, LLC; Washington (District of Columbia); On-site; USD 45,000 - 65,000; Full time

Job summary

HeiTech Services, LLC is seeking a Document Management Technician to perform hands-on document management and records processing in a federal litigation environment in Washington, DC. You will review, organize, index, retrieve, file and prepare case-file materials while ensuring accuracy and compliance with records‑management procedures.

Daily tasks include preparing documents for scanning, entering data in databases, maintaining logs, and performing quality-control checks.

Qualifications

• Must read and follow instructions and work accurately under deadline pressure.
• Typing and clear communication skills required.
• Familiar with office and network environments, including word processing, databases, spreadsheets, imaging.
• U.S. Citizen and able to pass federal security/background screening.

Responsibilities

• Follow procedures to organize, index, rebox, and prepare files for storage or transfer.
• Create folder inventories and maintain logs and production records.
• Prepare documents for imaging or scanning and ensure document integrity.
• Enter and verify data in records systems and perform simple database searches.
• Proofread OCR text and perform peer quality control.
• Protect sensitive legal information by following applicable records policies and transfer guidance.

Skills

Typing

Clear communication

Attention to detail

Litigation-support experience

Education

High School Diploma or GED

Undergraduate degree preferred

Tools

Word processing

Database

Spreadsheet

Imaging/Scanning

Job description

HeiTech Services, LLC is seeking a Document Management Technician to perform hands-on document management and records processing in a federal litigation environment in Washington, DC. You will review, organize, index, retrieve, file and prepare case-file materials while ensuring accuracy and compliance with records‑management procedures.

Daily tasks include preparing documents for scanning, entering data in databases, maintaining logs, and performing quality-control checks.