Federal Records Administrative Assistant: Compliance & Scanning

JG Management Systems (JGMS); Scoville (ID); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

401k plan

Paid time off

Floating holidays

Job summary

JGMS Government Services is seeking an experienced Records Administrative Assistant to provide on-site administrative and records management support to our client's Mission Support Division.

The role includes scanning documents, organizing electronic files, maintaining logs for audits, and ensuring compliance with federal records management standards. A pre-employment drug screen and background check are required.

Qualifications

• Proficiency with document scanning hardware and software.
• Familiarity with electronic filing systems.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive documents.
• Clear and concise written and verbal communication skills.
• Ability to manage priorities and meet tight deadlines.

Responsibilities

• Scan documents using approved hardware and software.
• Organize and place scanned documents into designated electronic folders per procedures.
• Maintain logs of scanned and filed documents for audit and tracking purposes.
• Ensure records handling complies with federal records management standards and site requirements.
• Build and update documents used to track records management tasks and projects.
• Coordinate with Mission Support Division personnel to understand priorities.
• Monitor deadlines and communicate delays to management.
• Assist with streamlining and improving records management processes.
• Recommend process improvements to increase efficiency.
• Review routine correspondence for completeness.
• Prepare draft and final correspondence using established templates.
• Support additional records admin activities and special projects.

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Document scanning hardware and software

Job description

JGMS Government Services is seeking an experienced Records Administrative Assistant to provide on-site administrative and records management support to our client's Mission Support Division.

The role includes scanning documents, organizing electronic files, maintaining logs for audits, and ensuring compliance with federal records management standards. A pre-employment drug screen and background check are required.