Records & Compliance Admin Assistant

JG Management Systems (JGMS); West Mifflin (Allegheny County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

401k plan with company match

Paid time off (4 weeks)

Floating holidays (10)

Employee Assistance Program (EAP)

Professional development opportunities

Job summary

JGMS Government Services is seeking an experienced Records Administrative Assistant to provide on-site administrative and records management support to the Mission Support Division. This position is situated at a government contract site in West Mifflin, PA, with a focus on scanning, filing, and compliance.

The role requires attention to detail, organization, and the ability to handle sensitive information while meeting tight deadlines.

Qualifications

• High school diploma or equivalent; associate's degree preferred.
• Minimum of two years of records management or administrative support experience.
• Proficiency with document scanning hardware and software.
• Familiarity with electronic filing systems.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive documents.
• Professional appearance and courteous manner.
• Ability to manage priorities and meet deadlines.
• Clear and concise written and verbal communication skills.

Responsibilities

• Scan documents using approved hardware and software.
• Organize scanned documents into designated electronic folders per procedures.
• Maintain logs of scanned and filed documents for audit purposes.
• Ensure records handling complies with federal standards and site requirements.
• Build and update documents used to track records management tasks and projects.
• Coordinate with Mission Support Division to understand priorities.
• Monitor deadlines and communicate delays to management.
• Assist in streamlining records management processes and recommend improvements.
• Review routine correspondence for completeness and accuracy.
• Prepare draft and final correspondence using templates.
• Support additional records admin activities and special projects.

Skills

Attention to detail

Time management

Written and verbal communication

Confidentiality

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Document scanning hardware/software

Electronic filing systems

Job description

JGMS Government Services is seeking an experienced Records Administrative Assistant to provide on-site administrative and records management support to the Mission Support Division. This position is situated at a government contract site in West Mifflin, PA, with a focus on scanning, filing, and compliance.

The role requires attention to detail, organization, and the ability to handle sensitive information while meeting tight deadlines.