Records Management Specialist

JGMS Government Services LLC; Scoville (ID); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k plan

Paid time off

Floating holidays

Life insurance

Disability insurance

Employee Assistance Program

Professional development

Job summary

JGMS Government Services LLC is seeking an experienced Records Administrative Assistant to provide on-site administrative and records management support to our client's Mission Support Division in Idaho.

The role involves scanning, organizing, and filing documents per federal records management standards, maintaining logs, and supporting records projects while coordinating with division personnel to meet deadlines and priorities.

Qualifications

• High school diploma or equivalent; associate's degree preferred.
• Minimum of two years in records management or administrative support.
• Proficiency with scanning hardware and software and electronic filing systems.
• Ability to handle confidential information with discretion.
• Strong organizational and prioritization skills.

Responsibilities

• Scan documents with approved hardware/software and file electronically.
• Organize scanned documents into designated electronic folders.
• Maintain logs of scanned/ filed documents for audits.
• Ensure compliance with federal records management standards.
• Support records management projects and cross-team coordination.
• Prepare correspondence and assist with administrative tasks.
• Monitor deadlines and communicate potential delays to management.
• Identify process improvements to enhance efficiency.

Skills

Document scanning proficiency

Electronic filing systems

Attention to detail

Confidentiality handling

Written and verbal communication

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Document scanning software

Job description

JGMS Government Services LLC is seeking an experienced Records Administrative Assistant to provide on-site administrative and records management support to our client's Mission Support Division in Idaho.

The role involves scanning, organizing, and filing documents per federal records management standards, maintaining logs, and supporting records projects while coordinating with division personnel to meet deadlines and priorities.