Records Admin Specialist: Federal Records & Scanning

JGMS Government Services LLC; West Mifflin (Allegheny County); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

401k with company match

Paid community service hours

Paid time off

Floating holidays

Life insurance & disability

Employee Assistance Program (EAP)

Professional development opportunities

Job summary

JGMS Government Services LLC is seeking an experienced Records Administrative Assistant to provide on-site records management and general administrative support to the Mission Support Division.

The successful candidate will scan, organize, track, and electronically file documents in accordance with federal records management standards and site-specific requirements, while maintaining logs and supporting priority projects and deadlines.

Qualifications

• High school diploma or equivalent; associate's degree is preferred
• Minimum of two years of relevant experience in records management or administrative support
• Proficiency with document scanning hardware and software
• Familiarity with electronic filing systems
• Strong attention to detail and organizational skills
• Ability to maintain confidentiality and appropriately handle sensitive documents
• Professional appearance and courteous manner
• Ability to effectively manage priorities and work within tight deadlines
• Clear and concise written and verbal communication skills

Responsibilities

• Scan documents using approved hardware and software
• Organize and place scanned documents into designated electronic folders in accordance with established procedures
• Maintain logs of scanned and filed documents for audit and tracking purposes
• Ensure records are handled in compliance with federal records management standards and site-specific requirements
• Build, maintain, and regularly update documents used to track records management tasks and projects
• Coordinate and communicate with Mission Support Division personnel to understand priorities and complete assigned work
• Monitor established deadlines and communicate potential delays or issues to management
• Assist with efforts to streamline and improve records management processes
• Recommend process improvements to increase records management efficiency and effectiveness
• Review routine correspondence and other administrative documents for completeness
• Prepare draft and final correspondence, including forms, letters, and memoranda, using established templates and procedures
• Support additional records administrative activities and special projects as assigned

Skills

Attention to detail

Written and verbal communication

Confidentiality

Prioritization

Education

High school diploma

Associate's degree preferred

Tools

Document scanning software

Electronic filing systems

Job description

JGMS Government Services LLC is seeking an experienced Records Administrative Assistant to provide on-site records management and general administrative support to the Mission Support Division.

The successful candidate will scan, organize, track, and electronically file documents in accordance with federal records management standards and site-specific requirements, while maintaining logs and supporting priority projects and deadlines.