Federal Proposals Lead | SF330 & Capture Excellence

Jacobs; Dallas (TX); Hybrid; USD 99,000 - 155,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Stock purchase program

PPTO

Job summary

Jacobs is seeking a Sales Operations Manager/Proposal Manager to lead SF330s and proposals for U.S. Army, Air Force & National Guard projects, growing our AAF portfolio.

You will coordinate proposal teams, ensure compliance, and drive content with subject-matter experts across multiple offices. You will manage the proposal development lifecycle, including budget, deadlines, and win themes, while writing non‑technical sections and aligning with Jacobs’ standards.

Qualifications

• BS/BA in management, journalism, English, or technical discipline OR 5+ years of relevant proposal management experience in lieu of degree
• 5+ years of relevant experience managing and developing proposals, presentations, and related sales or business development deliverables
• 2+ years of experience with U.S. federal clients for A‑E services, facilities and infrastructure, and/or environmental related SF330s and proposals
• Proposal experience in the engineering, architecture, environmental, and/or construction industries
• Advanced English writing, editing and proofreading skills, with an eye towards sales messaging, themes, proposal aesthetics, quality, and content
• Strong leadership qualities able to direct proposal teams, help drive the sales/proposal process, and coordinate/negotiate with teams both in person and remotely
• Team player, comfortable and flexible working with a variety of personalities and team compositions
• Well organized, able to manage multiple tasks concurrently and engage with various stakeholders/reviewers
• Ability to work successfully with diverse teams, from junior Inside Sales staff to senior company leaders
• Ability to lead a proposal team, establish and communicate a plan, and produce high quality outcomes
• United States Citizenship

Responsibilities

• Lead complex, major strategic proposal efforts; edit, write, coordinate, and ensure compliance and quality; oversee preparation/writing of proposal sections by others
• Exercise sound judgment and leadership to make timely decisions on compliance-related issues and other issues impacting the development, production, and on‑time delivery of high‑quality proposals
• Understand and apply Jacobs’ sales best practices and processes for opportunity assessment, proposal development, and knowledge management
• Support account and capture teams in integrating pursuit strategy and win themes. May lead the integration of the pursuit strategy/win themes on major/strategic efforts
• Charter proposal team, writers, and review teams to streamline proposal development and maximize the document quality
• Assemble proposal teams and manage proposal and production staff on assigned efforts
• Lead geographically dispersed proposal teams and be able to do this remotely
• Routinely establish and enforce document management and organization best practices using proposal SharePoint sites
• Lead communications with graphic design, document publishing, production staff, technical writer/editors, and other proposal team members
• Prepare and confirm compliant proposal deliverables
• Lead the proposal development process, including meeting client requirements, internal and external schedule milestones, and proposal budget
• Proactively communicate issues/variances, resource needs, or other issues; seek input and support, and help develop solutions in a timely manner
• Write or edit content for some non‑technical sections, including interviewing subject matter experts and tailoring resume and project description content
• Accountable for and oversee QA/QC of proposal documents
• Contribute suggested improvements/additions to proposal development processes
• Prioritize own and others’ work to meet proposal/team deliverables
• Maintain robust internal client network within the business unit and/or client account teams
• Demonstrate excellent oral and written communication and active listening skills
• Use communication and negotiation skills to guide, influence, and coordinate others
• Lead communications with graphic design, document publishing, production staff, technical writer/editors, and other proposal team members
• Possess advanced understanding of enterprise objectives and services provided by business markets
• Implement company image/brand guidelines on assigned projects
• Follow up on completed projects and write‑up and apply lessons learned to future efforts
• Analyze complex issues and use sound judgment and experience to develop solutions for a wide range of sales‑related activities and issues
• Work with technical teams to develop outlines for compliant, responsive technical content and conceptual‑level proposal graphics
• Facilitate effective communication between supporting functions including technology, estimating, contracting, and project controls staff during proposal development
• Accurately budget and track level of effort for proposal team
• Understand the basic concepts of a cost volume sufficient to oversee compliance and manage its production
• Able to read the technical scope, understand the salient points, and be comfortable participating in discussions of technical approach
• Seen as a go‑to person for sales information and resources
• Follow enterprise health and safety policies and procedures and elevate issues, if needed

Skills

Proposal management

Leadership

Editing/writing

Communication

Travel willingness

Team leadership

Remote coordination

Education

BS/BA in management, journalism, English, or technical discipline

5+ years proposal management experience

Tools

Microsoft Office

Adobe Creative Suite

InDesign

Salesforce (CRM)

Job description

Jacobs is seeking a Sales Operations Manager/Proposal Manager to lead SF330s and proposals for U.S. Army, Air Force & National Guard projects, growing our AAF portfolio.

You will coordinate proposal teams, ensure compliance, and drive content with subject-matter experts across multiple offices. You will manage the proposal development lifecycle, including budget, deadlines, and win themes, while writing non‑technical sections and aligning with Jacobs’ standards.