Project Coordinator

Johnson Controls, Inc.; Huntsville (AL); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Benefits on first day of employment

3 weeks vacation

5 sick days

3 floating holidays

10 standard holidays per calendar year

Limited travel

Job summary

Johnson Controls Federal Systems (JCFS) in Huntsville, AL seeks a Project Coordinator to support federal projects, manage procurement tasks, and coordinate with multiple teams to ensure on-time delivery and compliance.

The role involves extensive documentation, subcontract processing, and use of Procore for submittals, with regular government communications and cost tracking responsibilities.

Qualifications

• Strong computer skills with Windows, Microsoft Office, and email.
• Advanced Excel skills with tables and formulas.
• Strong interpersonal communication and ability to multi-task.
• Experience with RFI/RFP/RFQ and project documentation preferred.

Responsibilities

• Support the business activities with RFPs, RFIs, RFQs, and subcontract processing.
• Coordinate with procurement, project management, engineering, and regional teams to order through electronic tools and ensure delivery.
• Research information for reports and confirm delivery with customers.
• Partner with vendors regarding expediting orders and shipping data.
• Handle subcontract process documentation such as waivers and certificates of insurance.
• Set up submittal packages in Procore with project documents.

Skills

Windows

Excel

Interpersonal skills

Multitasking

Education

High School Diploma or equivalent

Associates Degree or higher preferred

Tools

Procore

Job description

We are seeking a Project Coordinator to join our federal team in Huntsville, AL.

At Johnson Controls, we support our nation’s most critical facilities, the people who occupy them, and the missions they enable. Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.

Shift: Primarily 8:00am – 5:00pm, Monday – Friday

Benefits: Eligible for benefits on first day of employment

Vacation: 3 weeks of paid vacation, 5 sick days, 3 floating holidays, and 10 standard holidays per calendar year

Travel Required: Limited

As a Project Coordinator, you will:

• Support the business activities with RFP’s, RFI’s, RFQ’s, subcontract processing, and other relevant project documentation
• Work with procurement, project management, engineering, and regional teams to get products ordered through electronic purchasing/ordering tools and ensure consistent delivery of services and internal financial commitments. Researches and obtains information for reports, tasks and assignments. Confirms delivery of all products with customers.
• Partner with vendors regarding expediting orders and shipping data
• Work with vendors on return material authorizations
• Handle and completes the delivery of project or sales related administrative tasks, including GSA Box sales, to ensure customer expectations and internal project financial commitments are met
• Communicate with the Government on deliverable dates, issues, cancellations and other issues.
• Assist with the subcontract process. Organizes and files subcontractor documentation such as waivers, certificates of insurance, wrap ups, bonding information, subcontractor invoices, etc
• Set up submittal packages in Procore for use by project teams. Gathers documents such as network flow diagrams, room schedules, project bill of materials, and other related project documentation.
• Handle all executed 4025s to include email notifications, and electronic and paper filing
• Provide hard copy deliverables consisting of binding, photocopying, cd burning and setting up shipping.
• Support, processes, tracks, and files third party bookings and proposals
• May help support new contracts and manages any changes to existing maintenance and service, retrofit or PSA contracts, labor and material orders, and service order management
• Work with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enters project dates, schedules, and contract costs as directed
• Support document control functions at times
• Perform other duties as required to support the project team

Required Qualifications:

• Strong computer skills with general Windows environment, Microsoft Office software, and email
• Advanced skills with Excel including, but not limited to, creating and working with tables and formulas
• Must have strong interpersonal skills to effectively communicate with both internal and external clients
• Ability to multi-task and handle multiple competing priorities and orders.

Preferred Qualifications:

• Experience supporting project related teams in the construction or building maintenance industry
• Prior experience working with RFI’s, RFP’s, RFQ’s, submittals and other construction project documentation
• Experience working with government contracting
• Proficiency working with Procore

Preferred Education:

• High School Diploma or equivalent required. Associates Degree (or higher) preferred.
• Experience and/or basic project accounting or costing principals

Who We Are

At Johnson Controls (NYSE:JCI), we are One Team working collaboratively to create purposeful solutions that make a difference in the world. We are a Fortune 500 company with more than 100,000 employees worldwide offering the world`s largest portfolio of building technology products, solutions and services. As a member of our Federal Systems team, your work matters. We value and recognize your contributions and want to help you succeed. We invest in our employees, provide opportunities for growth and advancement, and foster a culture of inclusion and respect.

To learn more about who we are and what we do, please check out our Take a Journey video.

Recently, Johnson Controls has been recognized by several organizations for leadership in Environment, Sustainability and Governance, as well as innovations in smart building platforms:

• Named to FORTUNE’s “Most Admired Companies” List
• Corporate Knights Global 100 Most Sustainable Corporations in the World
• Named to Forbes Net Zero Leaders list
• CDP 2023 Climate Change 'A List'
• Ranked 67 on the Drucker Institute’s list of best-managed companies in America
• Forbes Best Employers for Diversity list.
• Newsweek America’s Greatest Workplaces for Diversity
• Ethisphere 2024 World's Most Ethical Companies list for the 17th time
• Newsweek America’s Greatest Workplaces for Women in 2024
• Named to Newsweek America’s Greatest Workplaces for Veterans 2024 / 2025 listing
• Named to Forbes America’s Best Employers for Veterans 2024
• Named one of the top military friendly employers by military.com.

Johnson Controls is an equal employment opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit www.johnsoncontrols.com/careers

Division: JCFS (Johnson Controls Federal Systems)