Federal Programs Admin (Security-Cleared, On-Site NM)

Esphera Concepts LLC; Albuquerque (NM); On-site; USD 70,000 - 85,000; Full time

Job summary

Esphera Concepts LLC in Albuquerque, NM seeks an experienced Executive Administrative Assistant to support the W87-1 program. The role focuses on managing executive calendars, coordinating meetings (classified and unclassified), and streamlining processes with advanced IT tools.

The position requires 3–5 years in government or DoD/DOE settings, strong written/verbal communication, and proficiency with MS Office, ConcurGov, and ATAAPS.

Qualifications

• Active DoD TS and/or DOE Q clearances required.
• Minimum of 3-5 years of related experience required.
• Minimum of 3-5 years of experience working in classified and unclassified environments.
• Excellent written and verbal communication skills, with demonstrated experience developing briefings for senior and executive management.
• Must possess strong organizational and interpersonal skills.
• Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications required and proficiency may be tested.
• Proficiency in ConcurGov travel system, ATAAPS federal timekeeping system, NNSA SharePoint Portal.
• Proficiency in Adobe Acrobat Pro.
• Experience with administering security processes that ensured security and integrity of classified systems, hardware and data in accordance with established procedures.
• Experience maintaining physical security of classified safe, including all content, from creation through destruction in accordance with and in compliance with applicable regulations.
• Bachelor’s degree in a related field desired.

Responsibilities

• Manage executive schedules and coordinate meetings; arrange classified and unclassified conferences.
• Set up office space and onboarding support for new personnel.
• Process Visit Requests including security clearances and related steps.
• Use advanced computer skills to streamline procedures and manage data.
• Review timesheets for completeness and ATAAPS compliance.
• Oversee facilities support and office space requests.
• Develop and present training materials and track certification renewals.
• Assist NA-125.4 staff with briefings and slide materials.
• Coordinate deliverables with NA-125 management.
• Maintain security procedures for access to controlled areas and classified systems.

Skills

Executive scheduling

Communication skills

Organizational skills

Interpersonal skills

Independent decision making

Team collaboration

Education

Bachelor’s degree in a related field

Tools

MS Word

MS PowerPoint

Outlook

MS Excel

ConcurGov

ATAAPS

NNSA SharePoint Portal

Adobe Acrobat Pro

Job description

Esphera Concepts LLC in Albuquerque, NM seeks an experienced Executive Administrative Assistant to support the W87-1 program. The role focuses on managing executive calendars, coordinating meetings (classified and unclassified), and streamlining processes with advanced IT tools.

The position requires 3–5 years in government or DoD/DOE settings, strong written/verbal communication, and proficiency with MS Office, ConcurGov, and ATAAPS.