Federal Programs Admin & Documentation Specialist

Info Gain Consulting; McLean (VA); On-site; USD 55,000 - 75,000; Part time

Job summary

Info Gain Consulting LLC seeks an organized Administrative Assistant to support a federal program team and Government stakeholders. The role focuses on coordinating meetings, maintaining program documentation, tracking action items, and ensuring efficient information-management workflows within a contract framework.

This contractor position emphasizes adherence to government templates, controlled documents, privacy and security requirements, and the ability to manage multiple tasks in a

Qualifications

• At least two years of administrative-support experience.
• Experience coordinating meetings, preparing agendas or minutes, maintaining files, and tracking actions or deadlines.
• Proficiency with word-processing, spreadsheet, presentation, email, and calendar applications.
• Strong organizational and time-management skills.
• Strong attention to detail, including grammar, formatting, and document accuracy.
• Ability to manage multiple assignments and deadlines in a structured environment.
• Strong written and verbal communication skills.
• Demonstrated professionalism and customer-service skills.
• Ability to follow established procedures and appropriately handle sensitive information.

Responsibilities

• Coordinate calendars, meetings, working sessions, and other program activities.
• Prepare meeting agendas, record minutes, document decisions, and track attendance.
• Monitor action items, deliverable due dates, suspense dates, and follow-up activities.
• Format, proofread, organize, and maintain correspondence, reports, briefings, and other program documents.
• Maintain electronic files, shared repositories, records, and document-version controls.
• Help ensure that authorized stakeholders can locate current and authoritative program information.
• Support preparation of recurring status reports and deliverable-tracking information.
• Assist with correspondence, file maintenance, and travel coordination when required.
• Apply Government-provided templates, naming conventions, records-management procedures, and document-control requirements.
• Protect sensitive Government information and comply with applicable privacy, security, records-management, and information-handling requirements.
• Perform other administrative and logistical duties within the position’s scope as assigned.

Skills

Administrative experience

Meeting coordination

Documentation management

Communication skills

MS Office proficiency

Time-management

Attention to detail

Multitasking

Professionalism

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

SharePoint

OneNote

Lists

Planner

Job description

Info Gain Consulting LLC seeks an organized Administrative Assistant to support a federal program team and Government stakeholders. The role focuses on coordinating meetings, maintaining program documentation, tracking action items, and ensuring efficient information-management workflows within a contract framework.

This contractor position emphasizes adherence to government templates, controlled documents, privacy and security requirements, and the ability to manage multiple tasks in a