Administrative Assistant – Federal Program Support

Info Gain Consulting; McLean (VA); On-site; USD 55,000 - 75,000; Part time

Job summary

Info Gain Consulting LLC seeks an organized Administrative Assistant to support a federal program team and Government stakeholders. The role focuses on coordinating meetings, maintaining program documentation, tracking action items, and ensuring efficient information-management workflows within a contract framework.

This contractor position emphasizes adherence to government templates, controlled documents, privacy and security requirements, and the ability to manage multiple tasks in a

Qualifications

• At least two years of administrative-support experience.
• Experience coordinating meetings, preparing agendas or minutes, maintaining files, and tracking actions or deadlines.
• Proficiency with word-processing, spreadsheet, presentation, email, and calendar applications.
• Strong organizational and time-management skills.
• Strong attention to detail, including grammar, formatting, and document accuracy.
• Ability to manage multiple assignments and deadlines in a structured environment.
• Strong written and verbal communication skills.
• Demonstrated professionalism and customer-service skills.
• Ability to follow established procedures and appropriately handle sensitive information.

Responsibilities

• Coordinate calendars, meetings, working sessions, and other program activities.
• Prepare meeting agendas, record minutes, document decisions, and track attendance.
• Monitor action items, deliverable due dates, suspense dates, and follow-up activities.
• Format, proofread, organize, and maintain correspondence, reports, briefings, and other program documents.
• Maintain electronic files, shared repositories, records, and document-version controls.
• Help ensure that authorized stakeholders can locate current and authoritative program information.
• Support preparation of recurring status reports and deliverable-tracking information.
• Assist with correspondence, file maintenance, and travel coordination when required.
• Apply Government-provided templates, naming conventions, records-management procedures, and document-control requirements.
• Protect sensitive Government information and comply with applicable privacy, security, records-management, and information-handling requirements.
• Perform other administrative and logistical duties within the position’s scope as assigned.

Skills

Administrative experience

Meeting coordination

Documentation management

Communication skills

MS Office proficiency

Time-management

Attention to detail

Multitasking

Professionalism

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

SharePoint

OneNote

Lists

Planner

Job description

Administrative Assistant – Federal Program Support

GS-0303-05 Equivalent | Contractor Position

Position Overview

Info Gain Consulting LLC (IGC) is seeking an organized and detail-oriented Administrative Assistant to support a federal program team and Government stakeholders. The Administrative Assistant will coordinate meetings, maintain program documentation, track action items and deliverables, and support efficient administrative and information-management workflows.

This is a contractor position and not a federal civil-service appointment. The GS-0303-05 equivalency describes the anticipated level of duties and responsibility; it does not establish federal employment status, compensation, or benefits.

Responsibilities

Coordinate calendars, meetings, working sessions, and other program activities.

Prepare meeting agendas, record minutes, document decisions, and track attendance.

Monitor action items, deliverable due dates, suspense dates, and follow-up activities.

Format, proofread, organize, and maintain correspondence, reports, briefings, and other program documents.

Maintain electronic files, shared repositories, records, and document-version controls.

Help ensure that authorized stakeholders can locate current and authoritative program information.

Support preparation of recurring status reports and deliverable-tracking information.

Assist with correspondence, file maintenance, and travel coordination when required.

Apply Government-provided templates, naming conventions, records-management procedures, and document-control requirements.

Protect sensitive Government information and comply with applicable privacy, security, records-management, and information-handling requirements.

Perform other administrative and logistical duties within the position’s scope as assigned.

Minimum Qualifications

At least two years of administrative-support experience.

Experience coordinating meetings, preparing agendas or minutes, maintaining files, and tracking actions or deadlines.

Proficiency with word-processing, spreadsheet, presentation, email, and calendar applications.

Strong organizational and time-management skills.

Strong attention to detail, including grammar, formatting, and document accuracy.

Ability to manage multiple assignments and deadlines in a structured environment.

Strong written and verbal communication skills.

Demonstrated professionalism and customer-service skills.

Ability to follow established procedures and appropriately handle sensitive information.

Preferred Qualifications

Administrative-support experience in a federal, government-contractor, law-enforcement, intelligence, or other regulated environment.

Experience using Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneNote, Lists, or Planner.

Experience maintaining controlled document repositories and version histories.

Experience supporting project-management offices or multidisciplinary program teams.

Familiarity with federal records-management, privacy, and information-protection practices.

Security and Eligibility Requirements

U.S. citizenship is required because the position is anticipated to require access to DHS information-technology systems.

The selected candidate must be able to obtain and maintain the CBP-required suitability determination and favorably adjudicated Tier 4 or Tier 5 background investigation, as determined by CBP based on position sensitivity.

The candidate must complete all required forms, fingerprinting, background-investigation activities, security briefings, training, nondisclosure agreements, badging, and system-access requirements within Government-established timeframes.

A current Secret, Top Secret, or TS/SCI clearance is not required by this job announcement.

Employment and assignment to the contract are contingent upon contract award, Government approval when required, and successful completion of applicable pre-employment and security requirements.

Work Location

Work may be performed at the contractor’s facility and designated CBP facilities. The specific duty location, on-site requirements, and authorized telework schedule will be established in accordance with contract requirements and Government direction.

Compensation

Compensation will be based on qualifications, relevant experience, work location, and contract requirements. The GS-0303-05 equivalency is used only to describe the anticipated responsibility level and is not a representation that compensation will equal the federal GS pay scale.

IGC is an equal-opportunity employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, protected-veteran status, genetic information, or any other status protected by applicable law.