Federal Program Assistant - Admin & Scheduling (Full-Time)

Travel Security Careers; McGregor (TX); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration (TSA) in McGregor, TX seeks Program Assistants to support office operations, manage schedules, maintain records, and assist with payroll and data tracking. This role requires attention to detail and effective communication across teams.

You will handle daily administrative tasks, prepare reports, organize files, and help ensure deadlines are met. Some vacancies may require travel or nonstandard hours; follow the specifics of each official vacancy.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, spreadsheets, and presentations.
• Track deadlines, assignments, and performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic**

Microsoft Office or comparable

Records and document management

Calendar, meeting, deadline coord.

Customer service and professional comm

Multi-tasking with accuracy

Discretion with sensitive information

Job description

The Transportation Security Administration (TSA) in McGregor, TX seeks Program Assistants to support office operations, manage schedules, maintain records, and assist with payroll and data tracking. This role requires attention to detail and effective communication across teams.

You will handle daily administrative tasks, prepare reports, organize files, and help ensure deadlines are met. Some vacancies may require travel or nonstandard hours; follow the specifics of each official vacancy.