Federal Program Assistant — Admin, Data & Scheduling

TSA Hiring Service; Montezuma (NM); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security invites applications for a Program Assistant in Montezuma, IN. This role focuses on administrative coordination, data tracking, scheduling, and preparing internal communications, supporting managers and teams to keep operations running smoothly.

You'll handle records, spreadsheets, reports, and various program areas such as finance, HR, or payroll.

Qualifications

• Organization and attention to detail.
• Written and verbal communication.
• Data entry, tracking, and basic analysis.
• Microsoft Office or comparable workplace software.
• Records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Basic analysis

Multitasking

Discretion

Customer service

Professional communication

Calendar management

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security invites applications for a Program Assistant in Montezuma, IN. This role focuses on administrative coordination, data tracking, scheduling, and preparing internal communications, supporting managers and teams to keep operations running smoothly.

You'll handle records, spreadsheets, reports, and various program areas such as finance, HR, or payroll.