Federal Litigation Legal Assistant

Shutts & Bowen LLP; West Palm Beach (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Shutts & Bowen LLP is seeking a Legal Assistant in West Palm Beach to deliver high-level administrative and litigation support for attorneys handling complex federal matters.

Responsibilities include preparing pleadings, managing calendars, handling client billing, and supporting discovery and deposition coordination. A minimum 3–5 years in litigation support and strong MS Office skills are required.

Qualifications

• Minimum 3–5 years of experience as a litigation legal assistant, with focus on federal matters.
• Billing experience, including electronic billing, is preferred.
• Flexibility to handle changing assignments and priorities.
• Strong typing, grammar, spelling, and communication skills.
• Attention to detail and good organizational and analytical skills.

Responsibilities

• Prepare, format, and finalize pleadings, motions, briefs, and exhibits in compliance with Federal Rules of Civil Procedure and local rules.
• Schedule and maintain attorneys’ calendars.
• Handle monthly client billing and prebills; review for accuracy.
• Prepare attorneys’ expense reports and payments to vendors.
• Open new matters and generate client conflict checks.
• Set up and maintain case files and regular filing.
• Support discovery, including organizing productions and logs; coordinate with e-discovery vendors.
• Assist with deposition preparation and logistics.
• Index files for storage and print documents from multiple formats.
• Answer calls and relay messages; arrange video conferencing (Zoom/Teams).
• Maintain confidentiality of firm and client information.

Skills

Attention to detail

Communication skills

Time management

Initiative

Team collaboration

Independent work

Tools

Microsoft Office

Job description

Shutts & Bowen LLP is seeking a Legal Assistant in West Palm Beach to deliver high-level administrative and litigation support for attorneys handling complex federal matters.

Responsibilities include preparing pleadings, managing calendars, handling client billing, and supporting discovery and deposition coordination. A minimum 3–5 years in litigation support and strong MS Office skills are required.