Federal Library Admin & Contracts Coordinator

Lsslibraries; Dayton (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary &

Paid Time Off (Vacation, Sick &

Family Leave (Maternity, Paternity)

Short Term & Long‑Term Disability

Training & Development

Job summary

The Library Administrative Assistant at Lsslibraries in Dayton, OH will support a federal library by providing administrative, financial, and operational support to the Program Manager and project staff.

Responsibilities include budget execution, contract reporting, invoice processing, and maintaining project records with professional communication and strong customer service in a secure government contracting environment.

Qualifications

• US citizenship is required.
• High School diploma or GED with 3–5 years admin experience.
• Proficient in English.
• Proficiency with office production software.
• Experience with financial bookkeeping.
• Ability to obtain government security credentials.
• Strong written and verbal communication skills.
• Willingness to learn IT and financial/reporting tools.

Responsibilities

• Provide administrative support to the Program Manager and staff.
• Assist with budget tracking and monthly/quarterly financial reports.
• Prepare contract reports, invoices, and correspondence.
• Coordinate meetings, travel, and logistics for project personnel.
• Maintain project files and government records per policies.
• Ensure confidentiality of government information.

Skills

Proficient in English

Administrative support experience

Bookkeeping experience

Education

High School diploma or GED

Tools

Microsoft Office

Adobe Acrobat

Job description

The Library Administrative Assistant at Lsslibraries in Dayton, OH will support a federal library by providing administrative, financial, and operational support to the Program Manager and project staff.

Responsibilities include budget execution, contract reporting, invoice processing, and maintaining project records with professional communication and strong customer service in a secure government contracting environment.