Federal Library Admin and Finance Specialist

King William County Library System; Dayton (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Care Plan

Retirement Plan

Life Insurance

Paid Time Off

Family Leave

Short/Long-Term Disability

Training & Development

Job summary

King William County Library System in Dayton, OH seeks an Library Administrative Assistant to provide comprehensive administrative, financial, and operational support within a secure federal contracting environment. The role focuses on budget execution, contract reporting, customer communications, and day-to-day office operations for a specialized scientific and technical library.

You will help prepare reports, invoices, and maintain records with a strong commitment to accuracy and

Qualifications

• High school diploma or GED with 3–5 years of administrative support.
• Experience with financial book-keeping and reporting.
• Proficiency with MS Office and PDF tools.
• Ability to maintain professional relations and confidentiality.

Responsibilities

• Provide administrative support to the Program Manager and Government stakeholders to ensure efficient contract operations.
• Assist with budget tracking, financial reconciliations, purchase documentation, and preparation of monthly, quarterly, semiannual, and annual financial reports supporting multiple Government customer organizations.
• Prepare, review, and distribute monthly contract status reports, project metrics, meeting minutes, correspondence, and other contractual deliverables.
• Coordinate invoice preparation and support submission through Government electronic invoicing systems
• Maintain project files, financial records, correspondence, and administrative documentation in accordance with Government and company records management policies.
• Coordinate meetings, schedules, travel arrangements, customer communications, and logistics for project personnel.
• Assist with procurement documentation, vendor communications, purchase requests, subscription tracking, and administrative processing for library acquisitions.
• Monitor office supplies, Government-furnished property inventories, and administrative resources to support uninterrupted operations.
• Maintain spreadsheets, databases, dashboards, and tracking systems using Microsoft Office applications to support project management and financial oversight.
• Support contract transition activities, onboarding of new personnel, quality management documentation, and other special projects as assigned.
• Maintain confidentiality of Government information while ensuring compliance with applicable security, privacy, and contract requirements.

Skills

Administrative support

Budget tracking

Financial reporting

Microsoft Office

Adobe Acrobat

Education

High School diploma or GED

Tools

Microsoft Excel

Word

Outlook

PowerPoint

PIEE/WAWF

Job description

King William County Library System in Dayton, OH seeks an Library Administrative Assistant to provide comprehensive administrative, financial, and operational support within a secure federal contracting environment. The role focuses on budget execution, contract reporting, customer communications, and day-to-day office operations for a specialized scientific and technical library.

You will help prepare reports, invoices, and maintain records with a strong commitment to accuracy and