Federal Legal Administrative Coordinator (On-site)

1st Choice, LLC; Minneapolis (MN); On-site; USD 52,000 - 70,000; Full time

Job summary

1st Choice, LLC is seeking a Legal Administrative Coordinator to be the first point of contact for visitors, callers, and legal professionals in a district of Minnesota on-site setting. The role emphasizes discretion, reliability, and strong organizational skills in a fast-paced federal environment.

The ideal candidate will have 2–3 years of legal administrative experience, proficiency with Microsoft Office and Adobe Acrobat, and the ability to manage multiple tasks and deadlines while handling

Qualifications

• High school diploma or equivalent.
• 2–3 years of experience as a Legal Assistant, Paralegal, or Administrative Professional in a legal environment.
• Proficiency in Microsoft Office Suite, Adobe Acrobat Professional, and database systems.
• Ability to review and analyze legal documents including motions and briefs.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage sensitive information with confidentiality and professionalism.
• Demonstrated ability to meet deadlines, manage multiple tasks, and work effectively in a team-oriented environment.

Responsibilities

• Prepare form letters, mailings, and routine correspondence.
• Manage front desk operations: retrieve voicemail messages, answer calls and doors, and assist visitors.
• Escort all visitors, service personnel, and maintenance contractors as required.
• Process incoming and outgoing mail: retrieve, open, stamp, deliver, and prepare outgoing mail.
• Collect and deliver inter office mail between the client and the Clerk’s Office.
• Process courier deliveries and assist with large mailouts.
• Maintain mailroom supplies and coordinate service calls for mailroom equipment with contracting officer approval.
• Receive and verify supply orders; report discrepancies and store supplies appropriately.
• Maintain organization of office areas including lobby, interview rooms, conference rooms, task force rooms, trial prep rooms, visiting attorney offices, and copy areas.
• Manage calendars: reserve parking cards, government vehicles, meeting rooms, and assist with attorney calendar entries.
• Support document production: receive returns via USAfx or paper, download, upload, scan, save, log, and notify appropriate parties.
• Copying and labeling discs; print weekly indictment packets and bind briefs.
• Assemble exhibits, affidavits, and legal documents; prepare binders of motions, affidavits, and orders.
• Assist with trial and significant hearing preparation.
• Maintain and publish weekly District Court Duty and Criminal Duty Memo.
• Review and produce a variety of legal and non-legal documents using multiple software applications.

Skills

MS Office

Adobe Acrobat

Attention to detail

Organizational skills

Communication skills

Confidentiality

Teamwork

Education

High school diploma or equivalent

Tools

Database systems

Job description

1st Choice, LLC is seeking a Legal Administrative Coordinator to be the first point of contact for visitors, callers, and legal professionals in a district of Minnesota on-site setting. The role emphasizes discretion, reliability, and strong organizational skills in a fast-paced federal environment.

The ideal candidate will have 2–3 years of legal administrative experience, proficiency with Microsoft Office and Adobe Acrobat, and the ability to manage multiple tasks and deadlines while handling