Legal Secretary / Office Administrator

Orion Placement; Minneapolis (MN); On-site; USD 50,000 - 65,000; Full time

Job summary

Confidential Employer, a Minnesota law firm, seeks a dedicated legal secretary to support the office and litigation team. You will assist with state and federal court filings, document preparation, file management, and billing while working closely with a senior legal secretary.

Hands-on experience with proofreading, cloud-based document systems, and MS Office is essential. No JD required, and reliability and organization are highly valued.

Qualifications

• Prior legal secretary, legal assistant, or law firm administrative experience strongly preferred.
• Experience with electronic court filing and legal document preparation strongly preferred.
• Strong proofreading, grammar, formatting, and attention-to-detail skills.
• Comfortable learning and working within cloud-based document and file management systems.
• Billing or law firm time-entry experience is preferred.
• No JD required.

Responsibilities

• Manage and organize documents within our cloud-based file management system.
• Proofread, format, and finalize legal correspondence, pleadings, motions, and other documents.
• Serve and electronically file motions and other legal documents in Minnesota state and federal courts.
• Maintain organized electronic matter files and ensure documents are accurately saved and accessible.
• Assist attorneys with litigation-related administrative support and document preparation.
• Help manage calendars, deadlines, correspondence, and day-to-day workflow.
• Assist with attorney time entry, billing, invoices, and related administrative functions.
• Work closely with our current senior legal secretary to learn established systems, procedures, and firm practices.
• Help maintain efficient office operations and provide administrative support where needed.

Skills

Legal secretary experience

Proofreading

MS Office

Billing/time-entry

Electronic court filing

Tools

Cloud-based file management systems

Job description

• Join an established law firm in a key role that keeps the office and litigation team running smoothly.
• Work directly with attorneys and experienced legal staff while gaining valuable exposure to state and federal court procedures.
• Step into a position with meaningful responsibility across legal filings, document preparation, file management, billing, and office operations.
• Learn alongside an experienced senior legal secretary, creating an excellent opportunity for knowledge transfer and long-term growth.
• Become an important part of a collaborative team where accuracy, organization, initiative, and reliability are genuinely valued.

Location:

Minneapolis, MN. This is a full-time, on-site position offering close collaboration with attorneys and legal staff.

Note:

No JD is required. We are seeking someone with hands‑on legal administrative or legal secretary experience who is comfortable proofreading legal documents, managing electronic files, supporting state and federal court filings, and assisting with billing.

About Us

We are an established Minnesota law firm with a respected civil litigation practice and a collaborative, experienced team. Our legal professionals play an important role in delivering excellent client service and keeping matters organized, accurate, and moving forward. We are looking for someone who wants to become a trusted, long-term member of our team. Confidential Employer.

Job Description

• Manage and organize documents within our cloud-based file management system.
• Proofread, format, and finalize legal correspondence, pleadings, motions, and other documents.
• Serve and electronically file motions and other legal documents in Minnesota state and federal courts.
• Maintain organized electronic matter files and ensure documents are accurately saved and accessible.
• Assist attorneys with litigation-related administrative support and document preparation.
• Help manage calendars, deadlines, correspondence, and day-to-day workflow.
• Assist with attorney time entry, billing, invoices, and related administrative functions.
• Work closely with our current senior legal secretary to learn established systems, procedures, and firm practices.
• Help maintain efficient office operations and provide administrative support where needed.

Qualifications

• Prior legal secretary, legal assistant, or law firm administrative experience strongly preferred.
• Experience with electronic court filing and legal document preparation strongly preferred.
• Strong proofreading, grammar, formatting, and attention-to-detail skills.
• Comfortable learning and working within cloud-based document and file management systems.
• Ability to manage multiple deadlines and competing priorities.
• Strong Microsoft Office and general computer skills.
• Billing or law firm time-entry experience is preferred.
• Professional, dependable, organized, and comfortable working closely with attorneys and staff.
• No JD required.

Why You Will Love Working Here

This is an opportunity to become a valued part of an established legal team rather than simply perform routine administrative tasks. You will work closely with experienced professionals, learn the firm's processes directly from senior staff, and have meaningful responsibility for filings, documents, billing, and office operations. For someone who enjoys being the organized person others can rely on, this role offers stability, variety, and the opportunity to make an immediate impact.