Legal Administrative Assistant

London Approach; Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

London Approach is seeking a Legal Administrative Assistant to provide comprehensive administrative support in a busy legal environment. You will manage calendars, prepare and format legal documents, handle correspondence, and maintain case files with discretion and professionalism.

The role requires 2+ years of relevant experience, excellent communication and organizational skills, and proficiency in Microsoft Office and legal filing systems.

Qualifications

• 2+ years of administrative or legal administrative experience.
• Strong written and verbal communication skills.
• Excellent organization and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Outlook, Excel, Teams).
• Experience with legal case management or e-filing is a plus.
• Professional demeanor and strong interpersonal skills.
• Ability to handle confidential information with discretion.
• Strong proofreading and document formatting skills.

Responsibilities

• Provide administrative support to attorneys, paralegals, and legal staff.
• Prepare, format, proofread, and edit legal correspondence, documents, reports, and presentations.
• Manage calendars, schedule meetings, coordinate appointments, and assist with conference and hearing logistics.
• Maintain organized electronic and physical case files, ensuring documents are properly filed and accessible.
• Assist with document preparation, scanning, copying, printing, and electronic filing.
• Track deadlines, appointments, filings, and other time-sensitive legal matters.
• Handle incoming and outgoing correspondence, including emails, letters, and legal notices.
• Answer and route telephone calls and respond to routine inquiries in a professional manner.
• Assist with court filings, service of documents, and other legal administrative processes as needed.
• Enter and maintain accurate information in legal databases, case management systems, and internal tracking systems.
• Assist with billing, expense reports, invoice processing, and time-entry activities when applicable.
• Coordinate communication with clients, attorneys, courts, vendors, and other external parties.
• Conduct basic research and gather information or documentation as requested by the legal team.
• Maintain confidentiality of sensitive client, case, and organizational information.
• Provide general office and administrative support as needed.

Skills

Administrative experience

Communication skills

Organization

Time management

Discretion

Interpersonal skills

Proofreading / Typing

Tools

Microsoft Office

Legal case management systems

e-filing systems

Job description

The Legal Administrative Assistant will provide administrative and operational support to attorneys and legal staff. This role will be responsible for managing documents, coordinating schedules, maintaining files, handling correspondence, and supporting the day-to-day administrative needs of a busy legal environment. The ideal candidate is professional, discreet, detail-oriented, and comfortable handling confidential and time-sensitive information.

Key Responsibilities

• Provide comprehensive administrative support to attorneys, paralegals, and legal team members.
• Prepare, format, proofread, and edit legal correspondence, documents, reports, and presentations.
• Manage calendars, schedule meetings, coordinate appointments, and assist with conference and hearing logistics.
• Maintain organized electronic and physical case files, ensuring documents are properly filed and accessible.
• Assist with document preparation, scanning, copying, printing, and electronic filing.
• Track deadlines, appointments, filings, and other time-sensitive legal matters.
• Handle incoming and outgoing correspondence, including emails, letters, and legal notices.
• Answer and route telephone calls and respond to routine inquiries in a professional manner.
• Assist with court filings, service of documents, and other legal administrative processes as needed.
• Enter and maintain accurate information in legal databases, case management systems, and internal tracking systems.
• Assist with billing, expense reports, invoice processing, and time-entry activities when applicable.
• Coordinate communication with clients, attorneys, courts, vendors, and other external parties.
• Conduct basic research and gather information or documentation as requested by the legal team.
• Maintain confidentiality of sensitive client, case, and organizational information.
• Provide general office and administrative support as needed.

Qualifications

• 2+ years of administrative or legal administrative experience preferred.
• Previous experience supporting attorneys, paralegals, or a legal department is highly preferred.
• Strong written and verbal communication skills.
• Excellent organization and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong proficiency with Microsoft Office, particularly Word, Outlook, Excel, and Teams.
• Experience with legal case management, document management, or e-filing systems is a plus.
• Professional demeanor and strong interpersonal skills.
• Ability to handle confidential information with discretion.
• Strong proofreading, typing, and document-formatting skills.