Federal HR Assistant — On-Site Support for DCSA

The Prospective Group (TPG); Stafford (VA); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

PTO & Holidays

Medical Insurance

Life Insurance

401k Match

FSAs

Annual Bonus

Education Programs

Job summary

The Prospective Group (TPG) seeks an HR Assistant to support the Defense Counterintelligence and Security Agency (DCSA) on-site in Quantico, VA. The role focuses on office administration, policies, calendars, and secretarial support for leadership.

Candidate must be detail-oriented, an excellent writer, and highly organized with experience in federal contracts. On-site status with a competitive benefits package is offered.

Qualifications

• 1 year experience in an administrative support role to Federal contracts.
• Excellent writer with strong analytical comprehension.
• Extremely well organized and stays consistently available.
• Detailed-oriented producer who can quickly flag errors and inconsistencies.
• Able to handle direct feedback from supervisors and principals.
• Willing to perform administrative tasks along with sensitive tasks for senior government officials.
• Can capture and summarize meeting notes for various audiences and seniority levels.
• Advanced competence with Microsoft Office applications suite.
• Aggressively stays on top of work.
• Fast learner who can determine a course of action from the context of a given communication.
• Self-motivated, loyal, and discreet.

Responsibilities

• Provide office administration on site, to include answering phones, escorting authorized visitors, conference room scheduling, HR functions (i.e., Time and Attendance, Org Chart updates, floor plan updates).
• Draft office policies, memorandums, and other official office related internal and external communications.
• Manage the flow of visitors, phone calls, and other interactions with colleagues.
• Provide advanced secretarial, administrative, and project support.
• Collaborate with leadership to de-conflict and maintain the calendar.
• Prepare various reports to assist in data analysis for the office including the weekly activity report, week-ahead report, Agendas, and Action Memoranda.
• Perform proofreading and quality assurance checks on written communication, to include formatting and grammar on documents.
• Interpret and evaluate memorandums, documents, and other material prior to the leadership clearance.
• Coordinate events as requested with stakeholders to ensure proper planning of every facet of the event—logistics, catering, transportation, venue identification, guest lists.
• Maintain contacts and distribution lists.
• Perform analysis and drafts issue papers as needed.
• Relay information and coordinate with the Staff and other Administrative Assistants of other Directorates, bureaus, and agencies.
• Take, synthesize, and edit meeting notes.

Skills

Administrative support

Strong writing

Analytical skills

Organization

Meeting notes

Microsoft Office

Fast learner

Discretion

Self-motivation

Communication

Tools

Microsoft Office

Job description

The Prospective Group (TPG) seeks an HR Assistant to support the Defense Counterintelligence and Security Agency (DCSA) on-site in Quantico, VA. The role focuses on office administration, policies, calendars, and secretarial support for leadership.

Candidate must be detail-oriented, an excellent writer, and highly organized with experience in federal contracts. On-site status with a competitive benefits package is offered.