Business Operations Analyst-2

Technical And Project Engineering; Alexandria (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Technical And Project Engineering is seeking a Business Operations Analyst to provide day-to-day administrative and mission support to DCSA regional leadership and field staff on-site in Alexandria, VA. The role will coordinate calendars, travel logistics, records management, and data tracking to ensure smooth operations.

The ideal candidate will hold an active SECRET clearance, demonstrate excellent English communication, and use Microsoft Office to develop reports while maintaining compliance

Qualifications

• Bachelor’s degree plus 2 years related experience, OR 8 years of related experience.
• Active SECRET security clearance.
• Exceptional oral and written English communication skills.
• Advanced proficiency in Microsoft Office Suite to build data tracking tools and reports.
• Valid driver's license with ability to operate government or rental vehicles (GSA Defensive Driver training).

Responsibilities

• Office & Mission Support: Coordinate executive calendars, manage conference rooms, monitor office supply inventory, and oversee mailboxes and task tracking.
• Document & Records Control: Set up and maintain digital and hard-copy files per policy; handle, mark, and destroy classified and CUI.
• Correspondence: Draft, format, and proofread official letters, memos, reports, and executive presentations.
• Travel & Fleet Management: Assist with DTS travel orders, vouchers, GOV logs, dispatch, maintenance, and data entry.
• Personnel & HR Logistics: Support onboarding/offboarding, track recruitment milestones, sort resumes, and maintain training records.

Skills

Communication

Multitasking

Record keeping

Education

Bachelor’s degree + 2 years experience

8 years experience

Tools

Microsoft Office Suite

Job description

The Business Operations Analyst provides day-to-day administrative, operational, and mission support to the Defense Counterintelligence and Security Agency (DCSA) regional leadership and field staff. This role serves as the central point of contact for daily office operations, records management, travel logistics, and personnel tracking. The ideal candidate is highly organized, detail-oriented, and experienced in supporting senior leadership within a government or military environment.

This is an on-site position.

Active Secret Clearance Required.

Key Responsibilities

• Office & Mission Support: Coordinate executive calendars, manage conference rooms, monitor office supply inventory, and oversee general mailboxes and task management tracking.
• Document & Records Control: Set up and maintain digital and hard-copy files according to DCSA policy. Properly handle, mark, and destroy classified and Controlled Unclassified Information (CUI).
• Correspondence: Draft, format, and proofread high-quality official letters, memos, reports, and executive presentations.
• Travel & Fleet Management: Assist staff with Defense Travel System (DTS) travel orders and vouchers. Coordinate Government Owned Vehicle (GOV) logs, dispatch, maintenance, and data entry.
• Personnel & HR Logistics: Support civilian employee onboarding/offboarding, track recruitment event milestones, sort resumes, and maintain training records.

Minimum Qualifications

• Education & Experience: Bachelor’s degree plus 2 years of related experience, OR 8 years of related experience.
• Security Clearance: Must have an active SECRET clearance.
• Communication: Exceptional oral and written English communication skills.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to build data tracking tools and reports.
• Licensing: Valid driver's license with the ability to safely operate government or rental vehicles (requires GSA Defensive Driver training upon hire).

Core Competencies

• Ability to prioritize multiple time-sensitive deadlines simultaneously.
• Sound judgment when handling sensitive personnel and national security information.
• Strong professional presence when interacting with senior military or agency executives.
• Familiarity with federal tracking systems (DTS, inventory tools, task management trackers).

Other

Willingness to travel as needed (up to 10%); ability to work in a dynamic, mission-critical environment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

All employees are responsible for their own safety, as well as that of others in the workplace. To help us maintain a safe workplace, everyone must be safety-conscious at all times. This position is performed in a typical office environment. The noise level in the work environment is usually quiet to moderate. The safe use of TAPE equipment, as well as safe practices while on TAPE property is essential.

DISABILITY SPECIFICATIONS

TAPE will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

EOE, Including Disability/Vets

Equal employment opportunity, including veterans and individuals with disabilities.