Federal Executive Assistant & Office Manager

A PRENTICE RAY & ASSOCIATES LLC; Fayetteville (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Health insurance

Paid time off

Dental insurance

Job summary

A PRENTICE RAY & ASSOCIATES LLC in Fayetteville, NC seeks an Executive Assistant to provide comprehensive administrative and operational support to senior leadership and program personnel in a fast-paced federal environment.

The role requires excellent organizational skills, attention to detail, professional demeanor, calendar and records management, travel coordination with the Defense Travel System, meeting logistics, and liaison with internal and external stakeholders.

Qualifications

• Previous executive assistant, administrative support, program support, or office management experience.
• Experience supporting senior leaders in federal, military, or government-contracting environments.
• Experience with the Defense Travel System and official travel regulations is strongly preferred.
• Excellent written communication, proofreading, editing, and document-formatting skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Manage leadership calendars, appointments, meetings, conferences, and competing priorities.
• Provide reminders regarding upcoming appointments, commitments, deadlines, and required actions.
• Prepare briefing materials, reports, presentations, memoranda, letters, and other executive-level documents.
• Track commitments and follow up with staff to support timely completion.
• Research, gather, and summarize information from organizational files and records.
• Receive and screen visitors and telephone calls, direct inquiries to the appropriate contact.
• Maintain professional reception coverage during business hours.
• Coordinate official travel activities and assist personnel with travel authorizations using the Defense Travel System.
• Monitor timely submission of travel authorizations and post-travel vouchers.
• Maintain travel records and provide status reports.

Skills

Calendar management

Records management

Communication

Attention to detail

Problem solving

Tools

Outlook

Word

Excel

PowerPoint

Job description

A PRENTICE RAY & ASSOCIATES LLC in Fayetteville, NC seeks an Executive Assistant to provide comprehensive administrative and operational support to senior leadership and program personnel in a fast-paced federal environment.

The role requires excellent organizational skills, attention to detail, professional demeanor, calendar and records management, travel coordination with the Defense Travel System, meeting logistics, and liaison with internal and external stakeholders.