Federal Detail Program Coordinator (Entry-Level)

XLA; Washington (District of Columbia); On-site; USD 52,000 - 72,000; Full time

Job summary

XLA is seeking a Junior Detail Program Specialist for an onsite position in Washington, D.C. The role supports a nationwide program that places employees on temporary details, preparing agreements, coordinating travel, reconciling payroll, and maintaining detailee records.

The ideal candidate will work under the team lead, handling a portfolio of detailees, answering inquiries, and ensuring accurate program data for leadership reporting.

Responsibilities

• Draft detail agreements and amendments, route them for approval, and distribute fully executed copies to all parties.
• Prepare monthly travel authorizations and expense reimbursement requests for detailees on extended assignments.
• Meet with incoming detailees to explain expenses, reimbursement procedures, and program requirements.
• Analyze biweekly payroll and financial reports, identify discrepancies, and suggest corrective actions.
• Coordinate with partner offices to resolve payroll corrections and track progress.
• Maintain the detailee roster with assignment dates, locations, travel status, and funding info.
• Prepare cost comparison analyses for long-term assignments to support travel decisions.
• Compile and distribute weekly status reports on reimbursable agreements to teams.
• Complete assigned portions of the open obligations certification report by verifying travel authorizations and vouchers.
• Prepare expenditure reports on travel, salary, and other program costs for management.
• Manage the shared team mailbox and route inquiries to the appropriate team member.
• Coordinate posting of detail announcements and recruitment notices on the internal website.

Job description

XLA is seeking a Junior Detail Program Specialist for an onsite position in Washington, D.C. The role supports a nationwide program that places employees on temporary details, preparing agreements, coordinating travel, reconciling payroll, and maintaining detailee records.

The ideal candidate will work under the team lead, handling a portfolio of detailees, answering inquiries, and ensuring accurate program data for leadership reporting.