FBS Specialist II

Texas A&M University; College Station (TX); On-site; USD 26,000 - 34,000; Full time

Job summary

The FBS Specialist II at Texas A&M University’s Centralized Finance and Business Services, located in College Station, performs routine general accounting, purchasing, payables, and receivables tasks under supervision.

You will support internal staff and external customers, initiate payment inquiries, enter data, and assist with reconciliations and vendor setup across Aggie Buy, USAS, and Emburse systems. This role emphasizes accuracy and compliance with TAMU policies.

Qualifications

• High School Diploma or equivalent combination of education and experience.
• Three years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.

Responsibilities

• Process routine accounting, purchasing, payables and receivables tasks.
• Provide support to internal staff and external customers.
• Initiate payment inquiry research and respond or correct entries.
• Assist with data entry corrections and reconciliations.
• Assist with gathering transaction data/information and vendor setup across systems.

Skills

Word processing

Spreadsheets

Databases

Multitasking

Communication

Education

High School Diploma

Job description

A Glimpse of the Job

The Finance & Business Services Specialist II within Texas A&M University’s Centralized Finance and Business Services, under supervision, is responsible for processing routine repetitive tasks related to general accounting, purchasing, payables, and receivable transactions; and providing support to both internal staff and external customers.

Essential Duties

• Initiates basic payment inquiry research and responses or correction entries
• Performs other clerical tasks as assigned
• May assist with data entry corrections
• May assist with missing items for reconciliation
• May assist with gathering transaction data/information
• May perform specialized tasks for one or more units
• May respond to customer service inquiries

Job Title

FBS Specialist II

Agency

Texas A&M University

Department

FMO Financial Management Operations

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Specialist II within Texas A&M University’s Centralized Finance and Business Services, under supervision, is responsible for processing routine repetitive tasks related to general accounting, purchasing, payables, and receivable transactions; and providing support to both internal staff and external customers.

Essential Duties

Clerical Support

• Initiates data entry into various systems
• Initiates basic payment inquiry research and responses or correction entries
• Performs other clerical tasks as assigned
• May assist with data entry corrections
• May assist with missing items for reconciliation
• May assist with gathering transaction data/information
• May perform specialized tasks for one or more units
• May respond to customer service inquiries

Accounting / Purchasing Support

• Compiles and scans incoming documentation for transactions including vouchers, payment cards, and vendors
• May assign costing allocations to payables
• Creates invoices
• Establishes invoices or receipts within systems to process payments
• Assigns commodity or account codes to requisitions and invoices as directed
• Reviews routine/standard transactions for compliance and approval as directed
• Sets up invoices or receipts within systems to process payments

Department Use

• Responsible for providing customer service & or accounting related duties to 26 different Texas A&M University System Members for the Aggie Buy, FAMIS, USAS & Emburse systems
• Provides service by accurately setting up new and maintain current vendor records for 26 different Texas A&M University System Members for the Aggie Buy, FAMIS, USAS & Emburse systems
• Provides customer service and navigation to vendors through the vendor portal (Total Supplier Management) in Aggie Buy
• Review W9’s for TINS matching through the IRS website
• Verifying vendors & individuals for Export Control by checking Visual Compliance database
• Set up & maintain state mail codes for the system members through the Texas Comptroller’s program USAS
• Enter or review accurately direct deposit information provided by vendors & individuals
• Maintain a 1% error rate or below to meet expectations

What You Need To Know

Salary: $22.00/hour

Required Education And Experience

• High School Diploma or equivalent combination of education and experience
• Three years of related experience

Knowledge, Skills, And Abilities

• Knowledge of word processing, spreadsheet, and database applications
• Ability to multitask and work cooperatively with others
• Ability to communicate clearly and effectively to ensure understanding

Other Requirements And Factors

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Equal Opportunity/Veterans/Disability Employer.