FBS Coordinator I

Texas A&M University; College Station (TX); On-site; USD 45,000 - 49,000; Full time

Job summary

Texas A&M University coordinates finance and business services for the Biology department in College Station, handling broad accounting tasks, vouchers, and vendor documentation. This role requires attention to detail and timely processing of financial tasks.

Under supervision, you will assist with travel expense reports, reconciliations, and basic financial documentation while ensuring compliance with TAMU policies and procedures.

Qualifications

• High School diploma or equivalent with four years of related experience.
• Bachelor's degree in a related field preferred.
• Experience with Excel and word processing; financial management experience helpful.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Process travel expense reports and review related documents.
• Meet established processing goals and prepare standard reports.
• Assist with account verification, reconciliation, and data gathering.
• Coordinate documentation for purchasing, vouchers, contracts, and invoices.
• Provide customer service and respond to unit questions on finance processes.
• Support Aggiebuy training and reimbursements within the Biology department.

Skills

Multitasking

Collaborative work

Education

High School diploma

Bachelor's degree preferred

Tools

Excel

Word processing

Job description

Job Title

FBS Coordinator I Agency Texas A&M University Department Finance - College of Arts and Sciences

Proposed Minimum Salary

Proposed Minimum Salary$4,112.85 monthly

Salary

Salary: $45,000-$49,000 annually

Cover Letter/Resume

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Other Factors

Other Factors: This position serves the Biology Department.

Job Type

Staff

Job Location

College Station, Texas

Job Description

A Glimpse of the Job The Finance & Business Services Coordinator I, under general supervision, is responsible for processing a variety of general accounting/business tasks of Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. Does not supervise others.

Essential Duties

Business Support

• May enter and review travel expense reports
• Meets established processing goals as directed
• May prepare and update standard reports
• May assist with account verification or reconciliation and research discrepancies
• May assist with gathering transaction data/information

Accounting/Documentation

• Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors
• Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errors
• Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
• Assigns commodity or account codes to requisitions and invoices as directed
• May review financial transactions for compliance

Customer Support

• May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions
• May coordinate a specialized task for one or more units
• May research and communicate policies and procedures to unit or departments
• May provide customer service

Department Specific

• Provides Aggiebuy training and support for all Faculty, Staff, and Students within the Biology department
• May assist with or submit individual reimbursements within Aggiebuy, along with receiving, and regular encumbrance releases
• May coordinate and deliver cash and checks to the appropriate office, such as the cashier's office and the Development Foundation
• Completes regular prompt pay review along with monitoring the Biology Business Admin e-mail inbox

Required Education and Experience

• High School diploma or equivalent combination of education and experience
• Four years of related experience

Preferred Qualifications

• Bachelor's degree in a related field
• Experience with excel and word processing
• Experience with financial management

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others

Other Requirements and Factors

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Equal Opportunity/Veterans/Disability Employer

Equal Opportunity/Veterans/Disability Employer.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees.

External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting.

Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.